Disbursement Accounts Officer

Seaboard Engineering Sdn Bhd; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Job summary

Seaboard Engineering Sdn Bhd is seeking a detail-oriented billing administrator to manage documentation and invoicing for shipments and jobs in Johor Bahru. You will coordinate with customers, vendors, and internal teams to collect all supporting paperwork and ensure invoices reflect the service orders.

The role requires 1–2 years in administrative support, billing, or shipping docs, and fluency with MS Office.

Qualifications

• 1–2 years of experience in administrative support, billing, or shipping documentation.
• Excellent document-hunting and follow-up skills.
• Highly organized with a systematic approach to filing and paperwork.
• Proficient in Microsoft Office (Word, Excel).
• Quick to learn standard billing or ERP software.
• Proactive and assertive in chasing documents.
• Highly meticulous to ensure no paperwork is missing.

Responsibilities

• Proactively gather supporting paperwork from customers, vendors, and internal teams for billing.
• Chase down missing or delayed documents to ensure timely billing.
• Compile and organize document sets for every shipment or job.
• Review documents to ensure details match the service order before billing.
• Create and generate accurate invoices within the billing system.
• Attach required documents to final invoice and issue to customer.
• Hand over finalized invoices to Accounts Receivable for payment tracking.

Skills

Administrative support

Billing

Document management

Attention to detail

Proactive follow-up

Tools

Microsoft Excel

Microsoft Word

ERP software

Billing software

Job description

This role involves managing the complete documentation and invoicing process for shipments and jobs. You will proactively gather supporting paperwork from customers, vendors, and internal teams, compile and verify all documents against service orders, create accurate invoices within the billing system, and hand over finalized invoices to the Accounts Receivable team for payment tracking.

Key responsibilities

Proactively follow up with customers, vendors, and internal operations staff to gather all necessary supporting paperwork for billing

Chase down missing or delayed documents (such as shipping instructions, delivery orders, gate passes, or client confirmations) to ensure no delays in the billing cycle

Compile and organize comprehensive document sets for every shipment or job

Review the gathered supporting documents to ensure all details match the customer's service order before billing

Create and generate accurate invoices for customers within the company's billing system based on the compiled supporting documents

Attach all required supporting paperwork to the final invoice and issue it to the customer

Hand over the finalized invoices to the Accounts Receivable (AR) Executive for payment tracking and collection

About you

1–2 years of experience in administrative support, billing, or shipping documentation

Excellent document-hunting and follow-up skills

Highly organized with a systematic approach to filing and paperwork

Proficient in Microsoft Office (Word, Excel)

Quick to learn standard billing or ERP software

Proactive and assertive in chasing documents

Highly meticulous to ensure no paperwork is missing