Accounts Specialist (Accounts Receivable)

B2BE Business-to-Business E-Solutions; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

B2BE Business-to-Business E-Solutions is hiring an Accounts Specialist (Accounts Receivable) in Malaysia. The role handles end-to-end AR processes, monthly billing cycles, invoicing, reconciliation, and collections to ensure financial accuracy.

You will work with cross-functional teams to resolve billing issues, post transactions, and prepare related reports. Strong Excel skills and a degree in a related field are required.

Qualifications

• End-to-end AR experience including billing and posting.
• Detail-oriented with strong organizational skills.
• Excellent communication with customers and cross-functional teams.
• Proficient in Excel, Word, Outlook.
• Bachelor’s degree in a related field.

Responsibilities

• Manage monthly billing cycles, invoice generation, and reconciliation.
• Post customer transactions and perform financial reconciliation.
• Process Credit Memos following approvals.
• Follow up on overdue invoices and collections.
• Prepare monthly sales and incentive reports.
• Assist in migration/implementation of new billing systems.
• Address customer queries on billing and accounts receivable.

Skills

AR processes

Billing & Invoicing

Reconciliation

Excel

Communication

Attention to detail

Problem solving

Education

Bachelor’s degree in Finance or related field

Tools

Excel

Word

Outlook

Job description

Accounts Specialist (Accounts Receivable)

The Accounts Specialist (Accounts Receivable) will be responsible for the end-to-end administration of billing and accounts receivable processes. You will play a critical part in ensuring financial accuracy by managing monthly billing cycles, invoice reconciliation, and debtors’ collection.

Responsibilities

• Billing & Invoicing Management
  • Manage the monthly billing cycle, including the invoice generation and reconciliation.
  • Verify all invoices against service agreements and billing tools to ensure accuracy and completeness.
  • Document all standard and abnormal processes related to monthly billing to maintain audit trails and procedural clarity.
• Accounts Receivable
  • Post all customer-related transactions into the accounting system.
  • Perform financial reconciliation to identify and resolve discrepancies in customer accounts.
  • Process Credit Memos for adjustments such as shortages, price discrepancies, pricing adjustments, uncollectible write-offs, and duplicate invoices, strictly following management approval protocols.
  • Conduct checks on supporting documents to prevent over-crediting customers.
  • Manage and follow up on overdue customers with outstanding invoices to ensure payments are received on time and to minimize aged debts.
  • Execute debtors’ collection activities using various communication methods.
  • Coordinate with the sales team and country managers to assist in resolving billing issues and facilitating collection efforts.
  • Address all customer queries regarding billing and accounts receivable.
• Reporting & System Support
  • Prepare monthly sales reports requested by customers and management.
  • Generate Sales Incentive Reports on a quarterly and annual basis.
  • Assist in parallel runs for the migration or implementation of new billing systems when required.
  • Perform other ad-hoc duties as assigned by the reporting manager to support the department’s objectives.

Requirements

• Bachelor’s degree in Business Studies/Management, Finance, Accountancy, Banking, or a related field.
• Proven years of experience in similar accounts or finance role.
• Demonstrated ability to handle end-to-end AR processes, including billing, reconciliation, and transaction posting.
• Detail oriented, with exceptional organizational skills and able to manage priorities.
• Excellent verbal and written communication skills for liaising with customers and cross‑functional departments.
• Problem solving ability to identify billing discrepancies, resolve customer queries, and implement solutions with a sense of urgency
• Possess initiative to learn new systems and processes quickly.
• High-level proficiency in Microsoft Excel, Word, and Outlook.