Creative Studio Administrative Specialist

Upsite Down Studio; Kuala Lumpur; Sur place; MYR 36 000 - 52 000; Plein temps

Résumé du poste

Upsite Down Studio in Kuala Lumpur seeks an Administrative Assistant to join our team full-time. This role provides essential administrative and clerical support to ensure smooth operations and enables our creative teams to focus on delivering exceptional work.

You will handle scheduling, filing, meetings, invoicing, data entry, procurement, and reception duties while supporting multiple departments in a fast-paced studio environment.

Qualifications

• Proven experience in administrative or office support roles.
• Excellent organisational and time-management skills.
• Strong written and verbal communication with attention to detail.
• Proficiency in MS Office and office management software.
• Proactive, independent, and team-friendly.

Responsabilités

• Managing administrative tasks including scheduling and correspondence.
• Maintaining filing systems physical and digital for easy access.
• Coordinating meetings, appointments and events; taking minutes and distributing actions.
• Handling telephone enquiries and general office communications.
• Processing invoices, expense reports and other financial documentation.
• Supporting data entry, database maintenance and administrative reporting.
• Managing office supplies inventory and procurement.
• Assisting with reception duties and welcoming visitors.
• Supporting multiple departments with ad hoc administrative requirements.

Connaissances

Administrative tasks

Scheduling

Filing

Meeting coordination

Invoicing

Data entry

Office communications

Procurement

Reception duties

Confidentiality

Multitasking

English

BM (Malay)

Outils

Microsoft Office Suite

Description du poste

Upsite Down Studio in Kuala Lumpur seeks an Administrative Assistant to join our team full-time. This role provides essential administrative and clerical support to ensure smooth operations and enables our creative teams to focus on delivering exceptional work.

You will handle scheduling, filing, meetings, invoicing, data entry, procurement, and reception duties while supporting multiple departments in a fast-paced studio environment.