Corporate Secretariat, Assistant Manager

Tokio Marine Life Insurance Malaysia Bhd; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Tokio Marine Life Insurance Malaysia Bhd is seeking a corporate secretarial professional to manage statutory records, prepare minutes and resolutions, and ensure compliance with the Companies Act 2016 and related regulations. The role requires MAICSA Associate membership and at least five years of relevant experience, with exposure to board and AGM processes in a regulated industry.

Candidate must be meticulous, able to work independently, and provide robust support to the corporate secretarial

Qualifications

• Member of MAICSA or an equivalent professional qualification.
• Minimum of five (5) years of relevant experience in corporate secretarial.
• Strong knowledge of Companies Act 2016 and regulatory frameworks.

Responsibilities

• Handle all aspects of corporate secretarial matters and statutory records.
• Prepare board/minutes, resolutions, and statutory forms as required.
• Maintain confidential filing and support the secretarial department.

Skills

Company Secretarial

Board Meetings

Minute Taking

Regulatory Knowledge

Education

MAICSA Associate

Job description

Handle all aspects of corporate secretarial matters for the Company which include but are not limited to ensure proper maintenance of statutory records, due submission of statutory returns and compliance of statutory requirements under the Companies Act 2016.

Preparation of various resolutions, minutes of the Board, Committee and General Meetings, preparation of statutory forms, returns and notifications in accordance with the requirements of the Companies Act 2016 and Financial Services Act 2013 as applicable.

Organizes and manages the safekeeping of confidential documents and records, maintaining an organized filing system.

To provide support to the corporate secretarial department in all aspect of secretarial duties and functions.

Job Requirements:

Associate Member of MAICSA or an equivalent professional qualification.

Minimum of five (5) years of relevant working experience in the corporate secretarial field with relevant experience in the corporate secretarial field, including exposure to Board and Board Committee meetings and Annual General Meeting, and corporate exercises for public companies; experience in the insurance industry will be an added advantage.

Strong knowledge of the Companies Act 2016, SSM requirements, Malaysian Code on Corporate Governance, as well as the Financial Services Act 2013 and other applicable regulatory and legal frameworks.

Ability to work independently and collaboratively in a fast-paced environment, with strong attention to detail, and the ability to meet tight deadlines.

High level of professionalism, integrity, and accountability, with excellent organizational, communication, and interpersonal skills.

Proven experience and proficiency in minute-taking and preparation of meeting minutes.

Tokio Marine, established in 1879 as Japan's pioneering insurance company, has evolved into one of the leading insurers with established networks worldwide, offering an extensive selection of Life and General insurance products and solutions in 46 countries/regions worldwide.

Tokio Marine Life Insurance Malaysia Bhd. (TMLM) is an integral part of the Tokio Marine Group, holding a legacy of over 75 years in Malaysia. Today, with 16 branches nationwide, TMLM is dedicated to delivering innovative life insurance solutions, ranging from financial security to wealth enhancement, and to legacy planning. Our aim is to be the preferred life insurer trusted for generations.

Tokio Marine, established in 1879 as Japan's pioneering insurance company, has evolved into one of the leading insurers with established networks worldwide, offering an extensive selection of Life and General insurance products and solutions in 46 countries/regions worldwide.

Tokio Marine Life Insurance Malaysia Bhd. (TMLM) is an integral part of the Tokio Marine Group, holding a legacy of over 75 years in Malaysia. Today, with 16 branches nationwide, TMLM is dedicated to delivering innovative life insurance solutions, ranging from financial security to wealth enhancement, and to legacy planning. Our aim is to be the preferred life insurer trusted for generations.