Agency Business Planning & Event, Assistant Manager

Tokio Marine Life Insurance Malaysia Bhd; Kuala Lumpur; On-site; MYR 100,000 - 145,000; Full time

Job summary

Tokio Marine Life Insurance Malaysia Bhd is seeking an Assistant Manager for Agency Business Planning & Event to source and manage vendors for campaigns, rewards, and events, and to liaise with external partners to ensure timely delivery and quality service.

You will develop promotional materials, plan Agency Awards, conferences, and campaigns across physical and virtual platforms, coordinate tours, prepare briefs, and handle project coordination with internal teams while maintaining

Qualifications

• Bachelor's degree or Diploma in Marketing, Business Administration, Mass Communication, Event Management, or related field.
• At least 3–5 years of relevant experience in agency event management, marketing campaigns, event planning and execution, vendor management, and stakeholder coordination.

Responsibilities

• Source, evaluate, and manage vendors and suppliers for campaign rewards, incentives, and event requirements.
• Serve as the primary liaison with external vendors to ensure timely delivery and quality service.
• Develop promotional materials for agency campaigns and contests (teasers, social media content, newsletters, marketing collateral).
• Plan, coordinate, and execute agency events (AAP, Kick-Off, Agency Conference) across physical and virtual platforms.
• Coordinate with internal departments and external stakeholders to obtain information and materials for campaigns and projects.
• Ensure campaigns and events are delivered on schedule within budget requirements.

Skills

Vendor management

Negotiation

Interpersonal skills

Communication

Event coordination

Time management

Education

Bachelor's degree or Diploma in Marketing/Business Admin/Event Management

Tools

Microsoft Office

Canva

Adobe Illustrator/Photoshop

Job description

Agency Business Planning & Event, Assistant Manager

Source, evaluate, and manage vendors and suppliers for campaign rewards, incentives, and event requirements.

Serve as the primary liaison with external vendors and suppliers to ensure timely delivery and quality service.

Develop promotional materials for agency campaigns and contests, including teasers, social media content, newsletters, and marketing collateral.

Plan, coordinate, and execute agency events such as Agency Awards Presentation (AAP), Kick-Off events, Agency Conference and campaign launches across both physical and virtual platforms.

Support the planning and coordination of agency tours, including logistics and tours preparation.

Prepare project briefs, artworks, and other communication materials to effectively convey project concepts to vendors and stakeholders.

Manage day-to-day administrative operations, including uploading Agency Circulars to the Agency Portal.

Process vendor registration, purchase requisitions, invoices, and payment documentation in accordance with company procedures.

Coordinate with internal departments and external stakeholders to obtain the necessary information and materials for campaigns and projects.

Ensure campaign and event activities are delivered on schedule while maintaining quality and budget requirements.

Job Requirement

Bachelor's degree or Diploma in Marketing, Business Administration, Mass Communication, Event Management, or a related field.

At least 3–5 years of relevant experience in agency event management, marketing campaigns, event planning and execution, vendor management, and stakeholder coordination, preferably within the insurance or financial services industry.

Strong communication, negotiation, and interpersonal skills with the ability to build and maintain relationships with vendors and stakeholders.

Experience in coordinating events, campaigns, and promotional activities.

Excellent project coordination, organizational, and time management skills with the ability to manage multiple projects simultaneously.

Proficient in Microsoft Office (Word, Excel, PowerPoint); knowledge of Canva, Adobe Illustrator, Photoshop, or other design tools is an added advantage.

Strong attention to detail, problem-solving, and analytical skills.

Ability to work independently as well as collaboratively in a fast-paced environment.

Proficient in English and Bahasa Malaysia, with strong written and verbal communication skills. Ability to speak additional languages would be an added advantage for effective engagement with diverse vendors, suppliers, and business partners.

Able to commit to travel and work outside standard business hours when necessary for events, and campaigns.

Tokio Marine, established in 1879 as Japan's pioneering insurance company, has evolved into one of the leading insurers with established networks worldwide, offering an extensive selection of Life and General insurance products and solutions in 46 countries/regions worldwide.

Tokio Marine Life Insurance Malaysia Bhd. (TMLM) is an integral part of the Tokio Marine Group, holding a legacy of over 75 years in Malaysia. Today, with 16 branches nationwide, TMLM is dedicated to delivering innovative life insurance solutions, ranging from financial security to wealth enhancement, and to legacy planning. Our aim is to be the preferred life insurer trusted for generations.

Tokio Marine, established in 1879 as Japan's pioneering insurance company, has evolved into one of the leading insurers with established networks worldwide, offering an extensive selection of Life and General insurance products and solutions in 46 countries/regions worldwide.

Tokio Marine Life Insurance Malaysia Bhd. (TMLM) is an integral part of the Tokio Marine Group, holding a legacy of over 75 years in Malaysia. Today, with 16 branches nationwide, TMLM is dedicated to delivering innovative life insurance solutions, ranging from financial security to wealth enhancement, and to legacy planning. Our aim is to be the preferred life insurer trusted for generations.