Corporate Secretarial Executive

Stone Forest Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

Stone Forest Malaysia Sdn Bhd is seeking a Corporate Secretarial Assistant to join the Singapore-based Corporate Secretarial Team. You will advise Singapore and China/Hong Kong clients on compliance and governance matters, and assist with ongoing client continuance procedures.

Requirements include a Diploma in Business Studies, Accountancy or Law, strong English communication skills, and preferably Chinese.

Qualifications

• Strong written and verbal English communication.
• Preferable Mandarin language skills.
• Diploma in Business Studies, Accountancy or Law.
• Ability to work in a fast-paced environment and meet deadlines.
• Meticulous with strong organizational skills.
• Previous corporate administrative experience preferred.

Responsibilities

• Prepare documents relating to setting up companies and Singapore branches.
• Draft directors' and shareholders' resolutions, and minutes.
• Maintain statutory records and minutes book of companies.
• Provide administrative support to the Corporate Secretarial Team.
• Assist with client continuance procedures and governance compliance.

Skills

English language

Mandarin (preferred)

Organizational skills

Attention to detail

Education

Diploma in Business Studies

Diploma in Accountancy

Diploma in Law

Job description

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Hong Kong and China. At Stone Forest Malaysia, we provide business process outsourcing services strictly only to our office in Singapore, and our clients in Singapore. We are also the innovation centre for the development of Human Resource management application solutions.

Stone Forest Group provides Accounting, Tax & Advisory, Business Process Outsourcing, Formation & Compliance, Contract Staffing & Recruitment, Payroll Outsourcing & HR Advisory, and Technology Services outside of Malaysia. We take care of our clients' back-office business services to enable them at every stage of their growing business from market entry to expansion.

GROW PROGRAMME

At Stone Forest Malaysia, we recognise that great people make a great organisation. We value our people and envisage developing every individual to their fullest capacity and performance. We believe in Grow People to Grow Business.

Every employee will be immersed in our "GROW Programme" which comprises a formalised structure framework to support their professional and personal growth, and help them realised full talents and leadership potential. We provide flexible working hours, a birthday leave and self-certified sick leave, off on key festival eves, all on top of the usual leave benefits. Our office is easily accessible via public transportation (MRT, LRT, Monorail, KTM Komuter, KLIA Transit). Most importantly, we foster an open, team-centric culture and support your continuous development with training in both technical and soft skills.

Position Summary:

You will work with the Corporate Secretarial Team based in Singapore to advise Singapore companies, China/Hong Kong companies on their compliance and governance, including providing advisory on their corporate transactions. This position helps to ensure that the Singapore companies, and China/Hong Kong companies coming into Singapore will comply with Singapore laws and adopt good governance practices. The individual will also assist to perform on-going client continuance procedures as part of the risk management within the business unit.

Job Descriptions:

Preparation of documents relating to the setting up of companies, Singapore branches etc;

Drafting of directors' resolutions, such as change of directors and/or secretary, opening and closing of bank accounts, acceptance of banking facilities etc;

Drafting of shareholders' resolutions and minutes of meetings relating to change of auditors, allotment of shares, payment of dividends etc;

Preparation of annual general meeting documents;

Updating the statutory records and minutes book of companies;

Providing administrative and operational support to the assigned team

Requirements:

Good written and verbal communication skills in English and preferably Chinese as the role may require liaising with Mandarin-speaking clients

Diploma in Business Studies, Accountancy or Law preferred

Ability to work in a fast-paced environment and meeting deadlines

Good interpersonal and communication skill

Meticulous and strong organizational skills

On-the-job training will be provided

Previous corporate administrative experience is preferred

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Malaysia, Hong Kong and China. At Stone Forest Malaysia, we provide business process outsourcing services strictly only to our clients in Singapore. We are also the innovation centre for the development of Human Resource management application solutions.

Uniquely differentiated as the provider of choice with CPA practice background, Stone Forest Group provides Accounting, Tax & Advisory, Business Process Outsourcing, Formation & Compliance, Contract Staffing & Recruitment, Payroll Outsourcing & HR Advisory, and Technology Services outside of Malaysia. We take care of our clients' back-office business services to enable them at every stage of their growing business from market entry to expansion.

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Malaysia, Hong Kong and China. At Stone Forest Malaysia, we provide business process outsourcing services strictly only to our clients in Singapore. We are also the innovation centre for the development of Human Resource management application solutions.

Uniquely differentiated as the provider of choice with CPA practice background, Stone Forest Group provides Accounting, Tax & Advisory, Business Process Outsourcing, Formation & Compliance, Contract Staffing & Recruitment, Payroll Outsourcing & HR Advisory, and Technology Services outside of Malaysia. We take care of our clients' back-office business services to enable them at every stage of their growing business from market entry to expansion.