Corporate administrator

GIANT PRODUCT SDN. BHD.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Hybrid work option

Petaling Jaya office

Job summary

GIANT PRODUCT SDN. BHD. is seeking an administrative professional to support corporate secretarial duties, accounting coordination, and HR activities in a hybrid Malaysia setup.

The role involves coordinating with auditors, maintaining corporate records, and handling office administration to ensure smooth operations. The ideal candidate has tertiary education with a good GPA, at least 3 years in similar duties, and strong English communication.

Qualifications

• tertiary education with a good GPA
• Minimum 3 years in a similar role
• Good spoken English
• Proactive, resourceful and service-oriented
• Sound judgement and eagerness to learn

Responsibilities

• Coordinate corporate secretarial work with external secretarial services including board resolutions and shareholders meetings
• Coordinate with auditors for timely submission of audits and statutory submissions
• Perform accounting tasks including final accounts using suitable accounting software
• Maintain and update all corporate records
• Administer legal contracts, vendor and stakeholder documentation
• Assist in staff hiring and recruitment including interviews
• Handle office operations, procurement of supplies and workplace maintenance
• Provide administrative and logistical support for meetings and engagement sessions

Skills

Corporate Secretarial

Accounting coordination

Record management

Administration & coordination

HR support & recruitment

Office operations

Logistical support

Microsoft Office

Education

Tertiary education with good GPA

Tools

Microsoft Office

Xero/Autocount

Job description

30 years Established fast expanding Regional Company.

Good growth opportunity long term.

Hybrid work possible for the right individual.

Job Responsibilities

Corporate Secretarial : Coordinate company secretarial work using external company secretarial for all corporate actions including board resolutions and shareholders meeting and maintaining proper corporter records. Able to work for regional cross border countries. Prior experience with secretarial work is useful.

Accounting & Audit Coordination : Coordinate with auditors for timely submission of audits and statutory submission including tax submissions.

Accounting -Able to do Final Accounts using accounting software Xero or Autocount or others is an advantage.

Corporate records management: Maintain and update all corporate records.

File Administration and Coordination - Administrate, coordinate and file all legal and contracts documentation for vendors, contractors/service providers , staff, new and existing shareholders and other stakeholders.

HR support and recruitment : Assist in staff hire and recruitment including interviews.

Office Operations: Office services and operations, including office administration, facilities coordination, procurement of office-related supplies and services, and workplace maintenance, to ensure an efficient and conducive work environment.

Administrative and Logistical support: Administrative and logistical arrangements for meetings, coevents, visits and engagement sessions, including venue bookings, refreshments, parking arrangements and support for hosting guests.

Job Requirements

Tertiary Education in any discipline with a good GPA score.

At least 3 years experience in similar capacity.

Good spoken English.

Proactive, resourceful and service-oriented, with a positive learning attitude, sound judgement.

Proficiency in Microsoft Office applications, including Word & Excel.