Company Secretary Associate / Executive

Private Advertiser; Johor; On-site; MYR 42,000 - 66,000; Full time

Job summary

Private Advertiser is seeking an experienced Corporate Secretarial Executive to join the Corporate Services team in Malaysia. The role handles day-to-day secretarial matters for a portfolio of Singapore clients and ensures timely compliance with statutory and regulatory requirements.

The candidate will prepare minutes, notices, and statutory documents, manage ACRA/Bizfile filings, and coordinate board and shareholder meetings, while supporting onboarding and KYC/CDD processes.

Qualifications

• Diploma or Degree in Corporate Secretarial Practice, Business, Accounting, Law or a related discipline.
• At least 2 years of relevant work experience is required;
• Basic understanding of the Singapore Companies Act and corporate secretarial practices.
• Good written and spoken English with strong attention to detail.
• Proficient in Microsoft Office; ACRA/Bizfile experience is a plus.

Responsibilities

• Handle day-to-day corporate secretarial matters for a portfolio of Singapore companies.
• Prepare minutes, resolutions, notices and other statutory documents.
• Handle ACRA/Bizfile filings and maintain statutory registers and corporate records.
• Coordinate board and shareholder meetings and related documentation.
• Support client onboarding, KYC/CDD and regulatory compliance requirements.
• Respond to client enquiries and follow up on statutory and compliance matters.

Skills

Attention to detail

English communication

Independent work

Team collaboration

Education

Diploma/Degree in Corporate Secretarial Practice

Background in Business/Accounting/Law

Tools

Microsoft Office

ACRA/Bizfile experience

Job description

We are looking for an experienced Corporate Secretarial Executive to join our Corporate Services team. The role will be responsible for managing day-to-day corporate secretarial matters for a portfolio of Singapore clients and ensuring timely compliance with statutory and regulatory requirements.

Key Responsibilities

Handle day-to-day corporate secretarial matters for a portfolio of Singapore companies.

Prepare minutes, resolutions, notices and other statutory documents.

Handle ACRA/Bizfile filings and maintain statutory registers and corporate records.

Coordinate board and shareholder meetings and related documentation.

Support client onboarding, KYC/CDD and regulatory compliance requirements.

Respond to client enquiries and follow up on statutory and compliance matters.

Keep up to date with relevant regulatory requirements and support internal process improvements.

Requirements

Diploma or Degree in Corporate Secretarial Practice, Business, Accounting, Law or a related discipline.

At least 2 years of relevant work experience is required;

Basic understanding of the Singapore Companies Act and corporate secretarial practices.

Good written and spoken English with strong attention to detail.

Proficient in Microsoft Office; ACRA/Bizfile experience is a plus.

Responsible, organised and able to work independently as well as in a team.

Why Join Us?

Structured training and hands‑on learning.

Exposure to a diverse portfolio of local and international clients.

Clear opportunities for career development in Corporate Secretarial & Corporate Services.

Supportive and collaborative working environment.