Corporate Secretarial Admin [Renewable Energy] - Contract

Randstad Malaysia; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Randstad Malaysia seeks a detail‑oriented Corporate Secretarial Assistant in Kuala Lumpur to support statutory records, board secretariat duties, and structured information management.

The role requires coordination of filings and document handling, ensuring timely communications with regulators and compliance across the group.

Qualifications

• Bachelor's degree in Business Administration, Corporate Administration, Secretarial Studies, Law, or equivalent.

Responsibilities

• Coordinate preparation and filing of official corporate forms.
• Manage logistical setup and meeting venues for Board of Directors meetings.
• Archive and secure post-meeting papers, resolutions, and board minutes.
• Establish and maintain a systematic database for corporate files.
• Handle daily secretarial operations including staff leave tracking and inventory.

Education

Bachelor Degree

Job description

about the company

Our client is a conglomerate specializing in clean water services, sustainable energy, renewable power generation, and environmental infrastructure engineering.

about the job

• Statutory & Legal Compliance: Coordinates the preparation and filing of official corporate forms, maintains updated statutory records, and issues certified documents to satisfy all regulatory timeframes.

• Board Secretariat Support: Manages logistical setup, IT coordination, and meeting venues for Board of Directors and statutory committee meetings.

• Board Records Management: Archives, indexes, and secures all post‑meeting papers, resolutions, and official board minutes within the department's master filing system.

• Structured Information Management: Establishes and maintains a systematic physical and digital database system for rapid retrieval of legal and statutory corporate files.

• Departmental Administration: Handles daily secretarial operations, including staff leave tracking, correspondence distribution, stationery inventory, and departmental petty cash management.

about the requirements

• Bachelor’s Degree in Business Administration, Corporate Administration, Secretarial Studies, Law, or equivalent.

• 1-2 years of hands‑on experience in corporate secretarial support, board administration, or legal administration (in‑house corporate secretariat or secretarial firm).

skills

no additional skills required

qualifications

no additional qualifications required

education

Bachelor Degree