Contract Executive (Tender & Contract Management)

Massive Services (M) Sdn Bhd; Selangor; On-site; MYR 47,000 - 87,000; Full time

Job summary

Massive Services (M) Sdn Bhd, a specialist engineering company in water infrastructure, is seeking a Tender/Contracts professional to identify opportunities, review documents, prepare technical & commercial submissions, and manage cost estimates and budgets.

You will coordinate with suppliers, attend site visits, and ensure on-time submissions while maintaining meticulous contract documentation. Fresh graduates with strong analytical skills may be considered.

Qualifications

• Bachelor's degree in Quantity Surveying, Civil/Mechanical Engineering, Construction Management or equivalent.
• 1–3 years of proven tender preparation, costing and contract administration experience.
• Strong proficiency in Microsoft Excel (Advanced formulas, cost analysis).
• Ability to interpret engineering drawings, specifications and BQ accurately.
• Familiarity with ePerolehan and private sector tender procedures is a strong advantage.

Responsibilities

• Proactively identify and monitor tender opportunities via government portals (e-Perolehan), private clients and online platforms.
• Review tender documents, drawings, specifications, Bill of Quantities (BQ) and contractual requirements.
• Prepare comprehensive tender submissions (technical & commercial) and coordinate with suppliers/subcontractors for quotations.
• Develop pricing, cost breakdowns and preliminary budgets; ensure 100% on-time submission.
• Attend tender briefings, site visits and clarification meetings.
• Prepare quotations, BQ and cost estimates through quantity take-offs and market rate analysis.
• Evaluate supplier/subcontractor quotations and assist management in pricing strategy and margins.
• Review and manage LOA, PO and contract documents; monitor payment terms and milestones.
• Prepare and manage progress claims, VO, EOT submissions and final accounts.
• Liaise with Project Managers and site teams to monitor actual expenditure against budgets.
• Maintain systematic documentation for all commercial and contractual correspondence.

Skills

Tender preparation

Cost analysis

Contract administration

Advanced Excel

Drawing interpretation

Vendor management

Budget monitoring

Education

Bachelor's degree in Quantity Surveying / Civil / Mechanical Engineering / Construction Management

Tools

MS Excel

ePerolehan

Job description

Company Description Massive Services (M) Sdn Bhd is a specialist engineering company focused on reducing Non-Revenue Water (NRW), managing smart water networks, and optimizing water infrastructure performance. The company’s core capabilities include advanced pressure management, district metered area (DMA) establishment, real-time telemetry systems, and detailed flow and pressure profiling. Massive Services (M) Sdn Bhd leverages data analytics to support water loss control and help utilities and asset owners improve system efficiency. Through integrated engineering solutions, from field implementation to performance monitoring and verification, the company delivers measurable results in NRW reduction and enhanced water distribution performance.

Key responsibilities

• Proactively identify and monitor tender opportunities via government portals (e-Perolehan), private clients, and online platforms.
• Thoroughly review tender documents, drawings, specifications, Bill of Quantities (BQ), and contractual requirements.
• Prepare comprehensive tender submissions (technical & commercial) and coordinate with suppliers/subcontractors for competitive quotations.
• Develop accurate pricing, cost breakdowns, and preliminary budgets. Ensure 100% on-time submission.
• Attend tender briefings, site visits, and clarification meetings.
• Prepare quotations, BQ, and cost estimates through quantity take-offs and market rate analysis.
• Evaluate supplier/subcontractor quotations and assist management in pricing strategy and profit margins.
• Review and manage LOA, PO, and contract documents. Monitor contractual obligations, payment terms, and milestones.
• Prepare and manage progress claims, Variation Orders (VO), Extension of Time (EOT) submissions, and final accounts.
• Liaise closely with Project Managers and site teams to monitor actual expenditure against approved budgets.
• Maintain systematic documentation for all commercial and contractual correspondence.

About you

• Possess at least a Bachelor's Degree in Quantity Surveying, Civil / Mechanical Engineering, Construction Management or equivalent.
• Minimum 1-3 years of proven experience in tender preparation, costing, and contract administration.
• Strong proficiency in Microsoft Excel (Advanced formulas, cost analysis) is mandatory.
• Able to interpret engineering drawings, specifications, and BQ accurately.
• Familiarity with ePerolehan, and private sector tender procedures is a strong advantage.
• Experience in water infrastructure, pipeline works, mechanical services or Construction projects will be an added advantage.
• Basic understanding of contract administration, VO, EOT, and progress claim.
• Fresh graduates with strong technical and analytical skills may be considered.