Contract Executive (Tender & Contract Management)

MASSIVE SERVICES (M) SDN. BHD.; Selangor; On-site; MYR 56,000 - 100,000; Full time

Job summary

MASSIVE SERVICES (M) SDN. BHD. seeks a detail-oriented Contract Executive to manage the full tender lifecycle for engineering and construction projects in Malaysia. You will prepare technical and commercial submissions, perform cost breakdowns, and coordinate with suppliers to secure competitive quotations.

Key duties include reviewing documents, budgets, and contractual terms, attending site visits, and ensuring on-time submission while monitoring milestones and payments.

Qualifications

• Diploma or degree in Quantity Surveying, Civil/Mechanical Engineering or Construction Management.
• 1–3 years tender costing and contract administration experience.
• Strong Excel skills with cost analysis capabilities.

Responsibilities

• Identify tender opportunities via government portals (e-Perolehan), private clients, and online platforms.
• Review tender documents, BQ and contractual requirements.
• Prepare technical and commercial tender submissions with suppliers/subcontractors.
• Develop pricing, cost breakdowns and preliminary budgets; ensure on-time submissions.
• Attend tender briefings, site visits and clarification meetings.
• Prepare quotations, BQ and cost estimates via take-offs and market analysis.
• Evaluate supplier quotations and assist pricing strategy and margins.
• Review LOA, PO and contracts; monitor obligations and milestones.
• Prepare progress claims, VO, EOT submissions and final accounts.
• Liaise with Project Managers and site teams on expenditure vs budgets.
• Maintain systematic documentation for all commercial/contractual correspondence.

Skills

Tender preparation

Cost analysis

Contract administration

Excel (Advanced)

Budgeting

Attention to detail

Education

Quantity Surveying / engineering degree

Tools

ePerolehan portal

Job description

We are seeking a detail-oriented and driven Contract Executive to join our Commercial team. This role is critical in managing the full tender lifecycle, from cost estimation and competitive pricing to contract administration and project cost control. You will play a key role in ensuring timely, accurate, and commercially viable submissions for our engineering and construction projects.

Key responsibilities

Proactively identify and monitor tender opportunities via government portals (e-Perolehan), private clients, and online platforms.

Thoroughly review tender documents, drawings, specifications, Bill of Quantities (BQ), and contractual requirements.

Prepare comprehensive tender submissions (technical & commercial) and coordinate with suppliers/subcontractors for competitive quotations.

Develop accurate pricing, cost breakdowns, and preliminary budgets. Ensure 100% on-time submission.

Attend tender briefings, site visits, and clarification meetings.

Prepare quotations, BQ, and cost estimates through quantity take-offs and market rate analysis.

Evaluate supplier/subcontractor quotations and assist management in pricing strategy and profit margins.

Review and manage LOA, PO, and contract documents. Monitor contractual obligations, payment terms, and milestones.

Prepare and manage progress claims, Variation Orders (VO), Extension of Time (EOT) submissions, and final accounts.

Liaise closely with Project Managers and site teams to monitor actual expenditure against approved budgets.

Maintain systematic documentation for all commercial and contractual correspondence..

About you

Possess at least a Diploma / Bachelor's Degree in Quantity Surveying, Civil / Mechanical Engineering, Construction Management or equivalent.

Minimum 1-3 years of proven experience in tender preparation, costing, and contract administration.

Strong proficiency in Microsoft Excel (Advanced formulas, cost analysis) is mandatory.

Able to interpret engineering drawings, specifications, and BQ accurately.

Familiarity with ePerolehan, and private sector tender procedures is a strong advantage.

Experience in water infrastructure, pipeline works, mechanical services or Construction projects will be an added advantage.

Basic understanding of contract administration, VO, EOT, and progress claim.

Fresh graduates with strong technical and analytical skills may be considered.