Commercial Tender Executive

TKR Engineering Sdn Bhd; Miri; On-site; MYR 67,000 - 100,000; Full time

Job summary

TKR Engineering Sdn Bhd in Malaysia is seeking a Commercial Tender Executive to manage tender submissions, ensure regulatory compliance, and identify new business opportunities through vendor registrations and market intelligence. You will coordinate with Project, Finance, Legal, and HSE, monitor tender platforms, and prepare timely, compliant proposals to support winning bids.

The role requires a proactive, detail-oriented professional with strong communication skills and proficiency in

Qualifications

• Experience in commercial, tendering, or contract management is essential.
• Fluent in English; Bahasa Malaysia proficiency is an advantage.
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Monitor multiple tender platforms to identify opportunities.
• Review and analyze tender documents to ensure compliance with requirements.
• Coordinate input across Project, Finance, Legal, and HSE departments.
• Prepare and manage timely submission of complete and compliant tender proposals.
• Identify new tender platforms and manage company registrations.
• Maintain active vendor profiles on relevant platforms.
• Track tender postings, updates, and deadlines for readiness.

Skills

Organization & multitasking

Communication skills

Analytical mindset

Proactive problem solving

Time management

Education

Bachelor’s or Master’s degree in Business Administration/related field

Law/Finance background advantageous

Tools

Microsoft Office (Excel, Word, PowerPoint)

Tender management platforms

Job description

The Commercial Tender Executive plays a vital role in supporting the company’s commercial operations by managing tender submissions, ensuring compliance with regulatory standards, and identifying new business opportunities through vendor registrations and market intelligence. This position requires a proactive and detail-oriented individual with strong coordination and communication skills, capable of working cross-functionally to ensure timely, accurate, and competitive tender outcomes.

The Commercial Tender Executive shall also perform ad-hoc tasks as directed by the superior or Management when required.

Key Responsibilities

• Monitor multiple tender platforms to identify suitable business opportunities.
• Review and analyze tender documents to ensure full comprehension of technical and administrative requirements.
• Coordinate input and documentation across departments such as Project, Finance, Legal, and HSE.
• Prepare and manage the timely submission of complete and compliant tender proposals.
• Identify new tender platforms and manage company registrations.
• Maintain active and up-to-date vendor profiles on all relevant platforms.
• Track tender postings, updates, and deadlines to ensure readiness for participation.

Compliance & Documentation Management

• Maintain accurate records of licenses, certifications, and statutory documents.
• Ensure continuous compliance with relevant local regulations and client-specific standards.
• Conduct internal audits and prepare compliance reports for management review.

Project and Tender Execution Support

• Support project teams post-tender award by providing necessary documentation, briefings, and compliance checklists.
• Serve as liaison between the company and clients during the tender and project execution phases.
• Provide administrative support and coordination across the full tender-to-project lifecycle.

Strategic & Continuous Improvement Initiatives

• Analyze past tenders to extract insights and improve future submissions.
• Recommend enhancements to tender preparation processes and tools.
• Stay updated on industry regulations, market developments, and procurement trends.
• Organize internal workshops and training on tender management best practices.

Authority

• Coordinate tender activities and make recommendations for bid participation.
• Liaise with external platforms, clients, and vendors for tendering and compliance matters.
• Prepare commercial summaries and risk assessments for management decision-making.

Requirements and Qualifications

• Bachelor’s or Master’s degree in Business Administration, Finance, Law, or a related field.
• Minimum 3–5 years of relevant experience in commercial, tendering, or contract management.
• Fluent in English (spoken and written); proficiency in Bahasa Malaysia is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and tender management platforms.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Effective communication and interpersonal skills across all levels of the organization.
• Sound judgment and ability to interpret commercial and legal documentation.
• Strong time management skills with the ability to work under pressure and meet tight deadlines.
• Strategic and analytical mindset with a proactive approach to problem-solving.