Contract Executive

Essential Engineering Solution Sdn Bhd; Shah Alam; On-site; MYR 56,000 - 89,000; Full time

Job summary

Essential Engineering Solution Sdn Bhd in Shah Alam, Selangor is seeking a Contract Executive for full-time on-site work. You will prepare, review, and manage contracts and tender documents while coordinating with project, engineering, and procurement teams to ensure compliance with company standards and client requirements.

The role involves monitoring contract performance, tracking variations, supporting claims and cost evaluations, and maintaining contract records.

Qualifications

• Ability to review, draft and manage contracts, tenders, and project documentation.
• Strong coordination and communication with project, engineering, procurement, and finance teams.
• Diploma or degree in Quantity Surveying, Business, Engineering, or related field.
• Experience in contract administration or tender management is advantageous.

Responsibilities

• Assist in preparing, reviewing, and managing contracts and tender documents for engineering projects.
• Coordinate with project, engineering, and procurement teams to ensure compliance and timely delivery.
• Monitor contract performance, track variations, and support claims and cost evaluations.
• Maintain accurate contract records and support negotiations with clients and vendors.
• Assist in risk assessment and mitigation related to contractual terms.
• Contribute to improving contract management processes and provide status reports.

Skills

Contract review & drafting

Cross-functional coordination

MS Word/Excel/PowerPoint

Analytical problem solving

Independent work & deadline management

Ethics & integrity

Education

Relevant diploma or degree in QS/Business/Engineering

Tools

Document management systems

MS Office suite

Job description

Essential Engineering Solution Sdn Bhd – Shah Alam, Selangor

Company Description

Essential Engineering Solution Sdn Bhd is a Malaysia-based private limited company established in 2020, specializing in cleanroom systems, HVAC, CSA, MEP, project management, facilities management, and engineering tender & contract services. The organization offers a one-stop solution covering design (concept, basic, and detail), tender, construction, and operation & maintenance. Supported by a trained team with significant industry experience, the company is committed to delivering high-quality work and timely project completion for its clients.

Role Description

This is a full-time, on-site Contract Executive role based in Selangor, Malaysia. The Contract Executive will assist in preparing, reviewing, and managing contracts and tender documents for engineering projects, ensuring compliance with company standards and client requirements. Responsibilities include coordinating with project, engineering, and procurement teams, monitoring contract performance, tracking variations, and supporting claims, quotations, and cost evaluations. The role also involves maintaining accurate contract records, supporting negotiation processes with clients and vendors, and assisting in risk assessment and mitigation related to contractual terms. The Contract Executive will contribute to continuous improvement of contract management processes and provide regular reports on contract status and key milestones.

Qualifications

• Ability to review, draft, and manage contracts, tenders, and project documentation, with attention to detail and accuracy.
• Strong coordination and communication skills to work effectively with project, engineering, procurement, and finance teams.
• Basic understanding of engineering, construction, or M&E (Mechanical & Electrical) project environments, preferably in cleanroom, HVAC, or related fields.
• Proficiency in using office productivity tools (e.g., MS Word, Excel, PowerPoint) and document management systems.
• Analytical and problem-solving skills to support cost evaluation, claims, variations, and risk assessment.
• Relevant diploma or degree in Quantity Surveying, Business, Engineering, or a related discipline.
• Ability to work independently, manage multiple deadlines, and maintain high standards of professional ethics and integrity.
• Prior experience in contract administration or tender management in construction or engineering industries is an advantage.