Contract Executive

Binastra Group; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Binastra Group in Malaysia seeks an experienced Tender and Contract Manager to lead prequalification, bid preparation, rate build-up, BQ pricing, and post-award administration for major projects.

The position requires a Diploma or Degree, fluent English, Bahasa Melayu and Mandarin, and at least 15 years of building and infrastructural experience, with strong negotiation, teamwork, and MS Office skills.

Qualifications

• Diploma or Degree qualifications.
• Fluent in English, Bahasa Melayu and Mandarin.
• Minimum of 15 years' experience in building/infrastructural works.
• Familiar with computer skills and MS Office or accounting software is an added advantage.
• Good personal qualities and teamwork.

Responsibilities

• Prequalification selection and tender preparation for projects.
• Lead a tender team including sourcing quotations, rate build-up, estimating, query preparation, BQ pricing, and related tasks.
• Prepare value engineering exercises to offer competitive prices.
• Post-contract administration: monitor timelines, budgets, and quality for management reporting.
• Liaise with site personnel and client/consultant teams on authorities matters with time/cost implications.
• Monitor subcontract and supplier awards, and ensure contract compliance.

Skills

Tender leadership

Contract negotiation

Team management

Estimating

MS Office

Education

Diploma or Degree qualifications

Tools

MS Office

Accounting software

Job description

• Prequalification selection and met up requirement for tendering projects.
• Lead a team in participating the tender exercise including sourcing quotation, rate build up, estimating, query preparation, BQ pricing, and other related task.
• Preparing own value engineering exercise in order to offer better competitive price.
• Prequalify qualification to foreseen/protect company interest.
• Highlight the discrepancies and ambiguities in the tender document.
• Prechecking the accuracy of the tender quantity and rates.
• Preparation of all related tender correspondence in order form part of contract, if awarded.
• Checking Letter Awards from client and consultant, liaising with client/consultant shall there any dispute.
• Monitor preparation and handover of the tender documentation for post contract administration

Post Contract Administration

• To prepare, review, and update of project timeline, budget and quality biweekly for management reporting and monitoring.
• Liaise with site personnel and purchasing department regardless to the project material bulk order purchasing in compliance to specs, technical performance, quality, budget, delivery schedule and others.
• Liaise with site personnel, client's team or consultant's team in regards to the authorities matter which have time and cost implications.
• Set up date line of sub contracts and supplier awards and weekly monitor subordinate progress.
• Prequalification for sub contract tender exercises and monitor the calling tender progress (Sub contract tender documents, BQ, drawing, specs and etc).
• Check, review and monitor the sub contracts comparison and recommendation on the selections of sub-contractors/suppliers and supplier for management approval.
• Monitor the preparation of Letter awards to sub-contractors/suppliers and setting up the contract compliance requirement (warranty, performances, debit notes, back charges, scope of works and etc).
• Negotiation of better payment terms from sub-contractor and credit terms for supplier.
• Assist site personnel in monitoring the performance of sub-contractors and suppliers are in accordance to drawing and specifications and serving notice and etc.
• Monitor the preparation of VOs, recommendation, submission to client and monitoring the timely approval.
• Meeting up with client and consultant team in resolving the contract dispute matters i.e. VOs and EOT.
• Monitor the QS team in timely preparation of sub con payment certificate, and cross check with physical works and verify to recommend management approval.
• Responding to the amendments or change scope of works regarding conditions of contract, VOs, and EOT.
• Attending site meeting between site personnel, client & consultants’ team or authorities to ensure smooth of the communication and not hindrances progress.
• Assist and monitor all contractual disputes including resolve all potential technical and contractual non-compliance issues between consultant and client team.
• Ensure Pre and Post contract operations are in accordance to the ISO 9001 objectives, requirement and procedures.
• Monitor all contractual records are complaint as to protect the company's interest at all times.
• Perform any other duties assigned by management from time to time.

Qualification:

• Diploma or Degree qualifications.
• Fluent in English, Bahasa Melayu and able to speak Mandarin.
• A minimum of 15 years' experience in building and infrastructural/civil engineering works, preferably with a main contractor or consultancy firm focusing on contractual matters.
• Familiar with Computer skills and any Microsoft Office software or others accounting software would be added advantage;
• Has good personal qualities and teamwork