Contract Executive

HCK Capital Group; Kuala Lumpur; On-site; MYR 56,000 - 78,000; Full time

Job summary

HCK Capital Group is seeking a proactive professional to assist in pre- and post-contract administration for construction projects in Kuala Lumpur. You will support policy implementation, maintain contractual records, and help register and coordinate consultants, contractors, suppliers and vendors according to project needs.

The role involves sourcing materials, preparing payment certificates, processing consultant fee claims, and coordinating tender activities to ensure timely completion and

Qualifications

• Degree/ Diploma in Civil Engineering, Quantity Surveying, or related field.
• Preferably with those more than 3 years of experience.
• Preferably with those experience in pre-qualification exercises, tender bids, and preparing quotations.

Responsibilities

• Assist in implementing all policies, activities and procedures as required by management.
• Maintain complete records & documents related to project contractual matters.
• Register Consultants, Contractors, Suppliers and Vendors based on discipline upon receiving profiles.
• Source construction materials/products.
• Prepare payment certificates to contractors.
• Process Consultant’s fee claims.
• Assist/undertake other tasks as required.
• Liaise with consultants on tender documents and schedules.

Skills

Take-off quantities

Cost estimates

Procurement strategy

Independent work

Attention to detail

Verbal and written communication

Education

Degree/ Diploma in Civil Engineering, Quantity Surveying, or related field

Job description

Assist in implementation of pre & post contract administration.

Responsibilities

• To assist in implementing all policies, activities, procedures as relevant and required by management.
• Maintaining complete records & documents related project contractual matters.
• To assist in the registration of Consultants, Contractors, Suppliers and Vendors, in accordance to their discipline upon receiving their company profiles.
• Sourcing of construction materials / products.
• Preparing payment certificate to contractor(s) / etc.
• To process Consultant’s fee claims.
• Assist/Undertaking other tasks and duties delegated time to time when required.
• Liaised with consultants on the preparation of tender documents and schedule of tender exercise.
• To assist in monitoring project tendering move according to predetermined schedule.
• Arranging for tender opening and schedule of tender interview.
• Attend tenders’ clarification/interview.
• To assist in preparing recommendation Contract Award paper for Management approval.

Post Contract Stage

• Attending project site meeting and work claims valuation.
• Checking and tracking consultant’s works valuation and payment certificate.
• Track payment status to ensure the payment is made within the contractual honouring period.

Qualifications

• Degree/ Diploma in Civil Engineering, Quantity Surveying, or related field.
• Preferably with those more than 3 years of experience.
• Preferably with those experience in pre-qualification exercises, tender bids, and preparing quotations.

Required Skills

• Able to take off quantities and preparer cost estimates and budgets.
• Has basic knowledge of contractual matters.
• Able to work under tight schedules to meet datelines.
• Capability in advising on procurement strategy.
• Ability to work independently & attention to details.
• Excellent verbal and written communication & interpersonal skills.