Contract Administrator

Homlux Interior Furnishing; Johor Bahru; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Medical and Hospitalisation Leave

Annual Leave

Company Trip

5 Working Days

Job summary

Homlux Interior Furnishing in Kempas, Johor is seeking a detail-oriented administrator to support contract and procurement functions within the construction team. The role requires a Diploma in Quantity Surveying, Business Administration, Office Management, or related field, and 1–2 years of relevant experience.

You will handle claims deadlines, invoicing, and billing records, ensure accurate documentation, and communicate professionally with internal teams, subcontractors, and external parties

Qualifications

• Diploma qualification in Quantity Surveying, Business Administration, Office Management or related field.
• 1–2 years of relevant experience in construction, contract, procurement, or related administrative functions.
• Proficient in Excel, Word and documentation tools; strong numerical accuracy.

Responsibilities

• Prepare monthly payment certificates and progress claims for clients.
• Verify subcontractor invoices against work orders and reports.
• Compile supporting documents for payment certification.
• Check invoice details, quantities, rates, and variations for accuracy.
• Process e-invoice self-billing documents per company procedures.
• Review records to identify errors or compliance issues.
• Highlight discrepancies and obtain clarifications before approval.
• Organize claim files and audit documents for retrieval.
• Prepare department reports and invoice tracking records.
• Communicate claim status with project teams and vendors.
• Perform additional duties as required.

Skills

Communication

Attention to detail

Numerical accuracy

Education

Diploma in Quantity Surveying / Business Administration / Office Management or related field

Tools

Microsoft Excel

Microsoft Word

Office documentation tools

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Homlux Interior Furnishing – Kempas, Johor

Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.

Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.

Use Microsoft Excel, Microsoft Word and office documentation tools effectively.

Apply strong numerical accuracy, document checking discipline and attention to detail.

Handle claim deadlines, invoice submissions and billing records with reliable follow-through.

Communicate professionally with internal teams, subcontractors, vendors and external parties.

Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Requirement

• Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.
• Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.
• Use Microsoft Excel, Microsoft Word and office documentation tools effectively.
• Apply strong numerical accuracy, document checking discipline and attention to detail.
• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.
• Communicate professionally with internal teams, subcontractors, vendors and external parties.
• Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Responsibility

• Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress and required submission timelines.
• Verify subcontractor invoices against work orders, progress reports, contract terms and actual work completion before payment processing.
• Compile supporting documents including site measurements, work progress reports, contract references and claim attachments for payment certification.
• Check claim documents, invoice details, quantities, rates, variation items and supporting records to ensure accuracy and completeness before submission.
• Process e-invoice self-billing documentation according to company procedures, tax requirements and statutory compliance standards.
• Review self-billing records, subcontractor billing documents and payment-related information to identify errors, missing details or compliance issues.
• Highlight discrepancies, billing variances, missing documents and contract-related issues for clarification or correction before approval.
• Organize claim files, payment certificate records, invoice records and audit documents in digital and hardcopy formats for easy retrieval.
• Prepare contract department reports, claim summaries, invoice tracking records and administrative updates for internal reference.
• Communicate clearly with project teams, subcontractors and internal stakeholders on claim status, invoice clarification, work completion records and required documentation.
• Perform any expressed or implied duties and responsibilities required by the company or superior.

Benefits

• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Medical and Hospitalisation Leave
• Annual Leave
• Company Trip
• 5 Working Days

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