Project Administrator

Homlux Interior Furnishing; Johor Bahru; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Medical and Hospitalisation Leave

Annual Leave

Company Trip

5 Working Days

Job summary

Homlux Interior Furnishing – Kempas, Johor is seeking a detail-oriented administrator with a Diploma in Quantity Surveying or related fields. You will support construction and procurement admin, manage invoices, and ensure timely claim submissions.

The role requires 1-2 years of relevant experience, strong Excel/Word skills, and professional communication with internal and external parties. Training and full-office support are provided.

Qualifications

• Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.
• 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.
• Proficient in Microsoft Excel, Word and standard office documentation tools.
• Strong numerical accuracy, document checking discipline and attention to detail.
• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.
• Communicate professionally with internal teams, subcontractors, vendors and external parties.
• Understanding of construction contracts, billing practices, progress claims and subcontractor invoice processes is an advantage.

Responsibilities

• Prepare monthly payment certificates and progress claims for clients based on contract terms and project progress.
• Verify subcontractor invoices against work orders, progress reports and contract terms before payment.
• Compile supporting documents for payment certification including site measurements and progress reports.
• Check claim documents, invoice details, quantities and rates for accuracy before submission.
• Process e-invoice self-billing documentation according to company procedures and tax requirements.
• Review self-billing records and billing documents to identify errors or missing details.
• Highlight discrepancies and issues for clarification before approval.
• Organize claim files and audit documents for easy retrieval.
• Prepare department reports, claim summaries and invoice tracking records.
• Communicate claim status and documentation needs with project teams and subcontractors.
• Perform any duties required by the company or supervisor.

Skills

Communication

Attention to detail

Billing & invoicing

Education

Diploma in Quantity Surveying / Business Administration / Office Management

Tools

Microsoft Excel

Microsoft Word

Office documentation tools

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Homlux Interior Furnishing – Kempas, Johor

Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.

Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.

Use Microsoft Excel, Microsoft Word and office documentation tools effectively.

Apply strong numerical accuracy, document checking discipline and attention to detail.

Handle claim deadlines, invoice submissions and billing records with reliable follow-through.

Communicate professionally with internal teams, subcontractors, vendors and external parties.

Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Requirement

• Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.

• Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.

• Use Microsoft Excel, Microsoft Word and office documentation tools effectively.

• Apply strong numerical accuracy, document checking discipline and attention to detail.

• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.

• Communicate professionally with internal teams, subcontractors, vendors and external parties.

• Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Responsibility

• Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress and required submission timelines.

• Verify subcontractor invoices against work orders, progress reports, contract terms and actual work completion before payment processing.

• Compile supporting documents including site measurements, work progress reports, contract references and claim attachments for payment certification.

• Check claim documents, invoice details, quantities, rates, variation items and supporting records to ensure accuracy and completeness before submission.

• Process e-invoice self-billing documentation according to company procedures, tax requirements and statutory compliance standards.

• Review self-billing records, subcontractor billing documents and payment-related information to identify errors, missing details or compliance issues.

• Highlight discrepancies, billing variances, missing documents and contract-related issues for clarification or correction before approval.

• Organize claim files, payment certificate records, invoice records and audit documents in digital and hardcopy formats for easy retrieval.

• Prepare contract department reports, claim summaries, invoice tracking records and administrative updates for internal reference.

• Communicate clearly with project teams, subcontractors and internal stakeholders on claim status, invoice clarification, work completion records and required documentation.

• Perform any expressed or implied duties and responsibilities required by the company or superior.

Benefits

• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Medical and Hospitalisation Leave
• Annual Leave
• Company Trip
• 5 Working Days