Contract Admin

Vestland Resources; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia invites applications for a Contract Administrator role to manage construction contracts and related documents. The position involves handling tenders, procurement coordination, and ensuring compliance with PAM and CIDB guidelines within Malaysia's project context.

You will assess variations, monitor costs, and support dispute resolution while maintaining clear records and progress reporting. Strong communication, negotiation, and MS Office skills are essential for success.

Qualifications

• Diploma or degree in quantity surveying or related field.
• 2–5 years of contract administration experience in construction.
• Familiar with PAM and FIDIC standard forms.
• Strong knowledge of contract law, tendering and cost control.
• Good negotiation and communication skills; proficient in MS Office.

Responsibilities

• Prepare, review, and administer construction contracts and subcontracts.
• Assist in tender preparation, evaluation, and awards; coordinate procurement.
• Evaluate variation orders and monitor project costs against budget.
• Assess contractor claims and support dispute resolution.
• Maintain contract records, correspondences, and progress/financial reports.
• Identify contractual risks and ensure compliance with regulations; liaise with stakeholders.

Skills

Contract management

Tender & procurement

Cost control

Claims & dispute handling

Documentation

Compliance & risk

Liaison & coordination

Negotiation skills

MS Office

Education

Diploma/Degree in Quantity Surveying, Construction Management, Civil Engineering

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Key Responsibilities

• Contract Management: Prepare, review, and administer construction contracts, subcontracts, and agreements; ensure all contract documents comply with company policies and legal requirements; monitor contract performance and compliance throughout the project lifecycle.
• Tender & Procurement: Assist in tender preparation, evaluation, and award process; review tender documents, BOQ, and specifications; coordinate with procurement team for contractor and supplier appointments.
• Cost & Variation Management: Evaluate variation orders (VO) and claims from contractors; monitor project costs against budget; prepare cost reports and recommendations.
• Claims & Dispute Handling: Assess contractor claims (EOT, loss & expense, etc.); support negotiation and resolution of contractual disputes; maintain proper documentation for claims and disputes.
• Maintain proper contract records, correspondences, and project documentation; prepare progress reports, contract status reports, and financial updates; ensure timely issuance of notices, certificates, and approvals.
• Compliance & Risk Management: Identify contractual risks and propose mitigation strategies; ensure compliance with local regulations, standards, and contract conditions (e.g., PAM, CIDB guidelines); monitor insurance, bonds, and warranties.
• Liaison & Coordination: Act as the main point of contact for contract-related matters; coordinate with project managers, consultants, clients, and contractors; attend project meetings when required.

Requirements

• Diploma/Degree in Quantity Surveying, Construction Management, Civil Engineering, or related field
• Minimum 2–5 years experience in contract administration within construction industry
• Familiar with standard forms of contract (e.g., PAM, FIDIC)
• Strong knowledge in contract law, tendering, and cost control
• Good negotiation and communication skillsProficient in Microsoft Office (Excel, Word)

Preferred Skills

• Experience in high-rise / commercial / infrastructure projects
• Strong analytical and problem-solving skills
• Attention to detail and good documentation practice

Key KPIs

• Timely contract administration and documentation
• Accuracy in variation and claims assessment
• Cost control within approved budget
• Minimization of disputes and contractual risks