Contract Admin

Homlux Interior Furnishing; Johor Bahru; On-site; MYR 33,000 - 50,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Medical and Hospitalisation Leave

Annual Leave

Company Trip

5 Working Days

Job summary

Homlux Interior Furnishing in Kempas, Johor is seeking a detail‑oriented administrative professional with a Diploma in Quantity Surveying, Business Administration or Office Management. The role requires 1–2 years of relevant experience in construction, contracts, procurement, or related functions and strong Excel/Word skills.

You will handle claim deadlines, invoices, billing records and coordinate with internal teams, subcontractors and vendors, while ensuring accuracy and compliance with

Qualifications

• Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.
• 1–2 years of relevant working experience in construction, contract, procurement or related administrative functions.
• Proficient in MS Excel and MS Word; effective use of office documentation tools.
• Strong numerical accuracy, document checking discipline and attention to detail.
• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.
• Communicate professionally with internal teams, subcontractors, vendors and external parties.
• Understanding of construction contracts, billing practices, progress claims and subcontractor invoice processes is advantageous.

Responsibilities

• Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress and required submission timelines.
• Verify subcontractor invoices against work orders, progress reports, contract terms and actual work completion before payment processing.
• Compile supporting documents including site measurements, work progress reports, contract references and claim attachments for payment certification.
• Check claim documents, invoice details, quantities, rates, variation items and supporting records to ensure accuracy and completeness before submission.
• Process e-invoice self-billing documentation according to company procedures, tax requirements and statutory compliance standards.
• Review self-billing records, subcontractor billing documents and payment-related information to identify errors, missing details or compliance issues.
• Highlight discrepancies, billing variances, missing documents and contract-related issues for clarification or correction before approval.
• Organize claim files, payment certificate records, invoice records and audit documents in digital and hardcopy formats for easy retrieval.
• Prepare contract department reports, claim summaries, invoice tracking records and administrative updates for internal reference.
• Communicate clearly with project teams, subcontractors and internal stakeholders on claim status, invoice clarification, work completion records and required documentation.
• Perform any expressed or implied duties and responsibilities required by the company or superior.

Skills

MS Excel

MS Word

Attention to detail

Communication

Billing and invoicing

Vendor coordination

Education

Diploma in Quantity Surveying

Diploma in Business Administration

Diploma in Office Management

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Homlux Interior Furnishing – Kempas, Johor

Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.

Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.

Use Microsoft Excel, Microsoft Word and office documentation tools effectively.

Apply strong numerical accuracy, document checking discipline and attention to detail.

Handle claim deadlines, invoice submissions and billing records with reliable follow-through.

Communicate professionally with internal teams, subcontractors, vendors and external parties.

Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Requirement

• Demonstrate Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.

• Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.

• Use Microsoft Excel, Microsoft Word and office documentation tools effectively.

• Apply strong numerical accuracy, document checking discipline and attention to detail.

• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.

• Communicate professionally with internal teams, subcontractors, vendors and external parties.

• Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Responsibility

• Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress and required submission timelines.

• Verify subcontractor invoices against work orders, progress reports, contract terms and actual work completion before payment processing.

• Compile supporting documents including site measurements, work progress reports, contract references and claim attachments for payment certification.

• Check claim documents, invoice details, quantities, rates, variation items and supporting records to ensure accuracy and completeness before submission.

• Process e-invoice self-billing documentation according to company procedures, tax requirements and statutory compliance standards.

• Review self-billing records, subcontractor billing documents and payment-related information to identify errors, missing details or compliance issues.

• Highlight discrepancies, billing variances, missing documents and contract-related issues for clarification or correction before approval.

• Organize claim files, payment certificate records, invoice records and audit documents in digital and hardcopy formats for easy retrieval.

• Prepare contract department reports, claim summaries, invoice tracking records and administrative updates for internal reference.

• Communicate clearly with project teams, subcontractors and internal stakeholders on claim status, invoice clarification, work completion records and required documentation.

• Perform any expressed or implied duties and responsibilities required by the company or superior.

Benefits

• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Medical and Hospitalisation Leave
• Annual Leave
• Company Trip
• 5 Working Days