Construction Site Admin & Document Control Lead

ZHEN YUAN CONSTRUCTION (M) SDN. BHD.; Johor; On-site; MYR 28,000 - 42,000; Full time

Job summary

ZHEN YUAN CONSTRUCTION (M) SDN. BHD. is seeking an administrative assistant to support the site office. Responsibilities include handling incoming calls, sorting mails and maintaining document indexes, as well as distributing communications and organizing office activities.

The role involves assisting with project documentation, purchase orders, site reports, and ISO-compliant record keeping, plus liaising with HR on related matters and overseeing site stationery orders.

Qualifications

• SPM Level certificate is required.
• Experience in related field is advantageous.
• Proficient in Microsoft Office applications.

Responsibilities

• Attend incoming calls, type and sort mails.
• Create and maintain proper indexes for documents filed in records.
• Distribute emails, mails and correspondences.
• Organise office activities.
• Document controlling of site records inspections and reports.
• Assist the Project Manager/Project Coordinator in administrating documents, purchase orders and contracts at the site office.
• Arrange for supplies to be delivered in a timely manner to store or on site.
• Update manpower movement constantly.
• Compile documents according to ISO requirements.
• Assist project team in liaising with HR for related matters.
• Handle site stationeries ordering.

Education

SPM Level certificate

Tools

Microsoft Office

Job description

ZHEN YUAN CONSTRUCTION (M) SDN. BHD. is seeking an administrative assistant to support the site office. Responsibilities include handling incoming calls, sorting mails and maintaining document indexes, as well as distributing communications and organizing office activities.

The role involves assisting with project documentation, purchase orders, site reports, and ISO-compliant record keeping, plus liaising with HR on related matters and overseeing site stationery orders.