Site Document Controller | Construction Admin

Xin Networks (M) Sdn Bhd; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

Xin Networks (M) Sdn Bhd is seeking a Document Controller cum Site Administrator to manage the complete project document control process on a Malaysia construction site. You will receive, register, track and archive project documents and support site administration.

The role requires a Diploma or higher in a relevant field, at least 3 years of document control experience, and strong MS Office and English skills. Mandarin fluency is preferred for communicating with project personnel.

Qualifications

• Diploma or higher in Engineering Management, Civil Engineering, Construction or related.
• Minimum 3 years of experience in document control or project administration.
• Knowledge of document control procedures in construction/EPC projects.
• Proficient with MS Word, Excel, PowerPoint and PDF.
• Strong English; Mandarin/Chinese fluency preferred.

Responsibilities

• Manage and control project documents including drawings, design changes, technical submissions, RFIs, method statements, material submissions, sample submissions, inspection requests, test reports, meeting minutes, official correspondence, NCR and close-out documents.
• Establish and maintain project registers and trackers including drawing transmittal, RFI, method statement, material and equipment submission, inspection/test report, NCR close-out, design change, correspondence and handover registers.
• Strictly implement document revision and version control, ensuring only latest approved documents are available on site.
• Coordinate the receipt, submission and tracking of technical documents among project team, Client, Consultant, Designer, Superintending Officer, Main Contractor, Subcontractors and Suppliers.
• Support Technical, QA/QC, Construction and Commercial teams in document submissions and approvals; monitor submission status and overdue reminders.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

PDF

Document control

Communication

Mandarin/Chinese (preferred)

Education

Diploma or higher in Engineering Management or Civil/Construction

Tools

Microsoft Word

Microsoft Excel

PowerPoint

PDF tools

Job description

Xin Networks (M) Sdn Bhd is seeking a Document Controller cum Site Administrator to manage the complete project document control process on a Malaysia construction site. You will receive, register, track and archive project documents and support site administration.

The role requires a Diploma or higher in a relevant field, at least 3 years of document control experience, and strong MS Office and English skills. Mandarin fluency is preferred for communicating with project personnel.