Construction Admin & Operations Coordinator

Astinas Construction & Development Sdn Bhd; Johor Bahru; On-site; MYR 33,000 - 58,000; Full time

Job summary

Astinas Construction & Development Sdn Bhd is seeking a dedicated Admin Assistant in Johor Bahru to support day-to-day operations in a fast-paced construction and development environment. The role focuses on providing essential administrative backing to ensure smooth office functioning and project support.

The ideal candidate will have strong organisational skills, proficient English communication, and experience with MS Office.

Qualifications

• Proven experience in administrative support, preferably in construction/development sector.
• Strong organisational and time management skills to prioritise multiple tasks.
• Excellent written and verbal communication in English; additional languages advantageous.
• Proficiency with Microsoft Office and office management systems.
• Attention to detail and accuracy in all tasks.
• Professional demeanour; able to work independently and in a team.

Responsibilities

• Manage office correspondence (emails, calls) and handle inquiries.
• Organise filing systems (physical and digital) for easy retrieval.
• Schedule meetings, appointments and conference room bookings.
• Prepare and format documents, reports and presentations.
• Process invoices, expense claims and other admin paperwork.
• Order and manage office supplies and equipment.
• Assist with data entry and maintain accurate records/databases.
• Support various departments with ad-hoc admin tasks.
• Greeting visitors and providing reception support as needed.
• Coordinate travel arrangements and accommodation for staff.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent & team work

Construction industry knowledge

Tools

Microsoft Office

Job description

Astinas Construction & Development Sdn Bhd is seeking a dedicated Admin Assistant in Johor Bahru to support day-to-day operations in a fast-paced construction and development environment. The role focuses on providing essential administrative backing to ensure smooth office functioning and project support.

The ideal candidate will have strong organisational skills, proficient English communication, and experience with MS Office.