Construction Admin Assistant — Organized, Fast-Paced Support

Astinas Construction & Development; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Job summary

Astinas Construction & Development Sdn Bhd in Johor Bahru is seeking an Admin Assistant to join our team. This full-time role supports day-to-day operations, handles correspondence, filing, scheduling and reception duties to keep projects moving smoothly.

You will work across departments, ensure accurate records, assist with travel arrangements, invoices, and document formatting, requiring strong English communication and proficiency with MS Office.

Qualifications

• Experience in administrative support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in administrative tasks.

Responsibilities

• Managing office correspondence, including sorting, distributing and responding to emails and telephone enquiries.
• Maintaining and organising filing systems, both physical and digital, to ensure easy retrieval of documents.
• Scheduling meetings, appointments and conference room bookings for staff and management.
• Preparing and formatting documents, reports and presentations.
• Processing invoices, expense claims and other administrative paperwork.
• Ordering and managing office supplies and equipment.
• Assisting with data entry and maintaining accurate records and databases.
• Supporting various departments with ad-hoc administrative tasks as required.
• Greeting visitors and providing reception support when needed.
• Coordinating travel arrangements and accommodation bookings for staff.

Skills

Administrative support

Organisational skills

English communication

MS Office

Tools

Microsoft Office

Job description

Astinas Construction & Development Sdn Bhd in Johor Bahru is seeking an Admin Assistant to join our team. This full-time role supports day-to-day operations, handles correspondence, filing, scheduling and reception duties to keep projects moving smoothly.

You will work across departments, ensure accurate records, assist with travel arrangements, invoices, and document formatting, requiring strong English communication and proficiency with MS Office.