Executive Personal Assistant & Admin (Construction)

Sin Heap Lee Group; Kuala Lumpur; On-site; MYR 31,000 - 51,000; Full time

Job summary

Jora Malaysia is seeking a diligent Personal Assistant cum Admin to support daily operations in Kuala Lumpur. You will manage office administration, document control, procurement, budgeting, and calendar coordination for executives.

The role requires strong English, Bahasa Malaysia, and Mandarin is an advantage, with 2–5 years of relevant experience and proficiency in MS Office. You will interact with staff, consultants, and authorities, ensuring confidentiality and efficiency.

Qualifications

• Proven experience as an Office Administrator or Administrative Assistant.
• Diploma or similar qualification in administration or related field.
• 2–5 years of relevant working experience and good interpersonal skills.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Handle document control for all incoming and outgoing correspondence with external consultants and authorities.
• Organise, maintain, and file all office documents and records.
• Maintain staff leave records and manage staff claims.
• Oversee procurement of office supplies, equipment, pantry items, furniture, fittings, and IT hardware/software, including inventory control and cost management.
• Verify invoices, process payments to creditors, and review staff claims.
• Manage phone calls, visitors, and incoming mail and emails professionally.
• Maintain the Director’s calendar, schedule appointments and manage communications.
• Assist in preparing administration budget and monthly cash flow projections.
• Support preparation of reports and proposals for management review and decision-making.
• Ensure office cleanliness and coordinate maintenance activities.

Skills

MS Office

Organization

Communication

Multitasking

Education

Diploma in Administration or related qualification

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Jora Malaysia is seeking a diligent Personal Assistant cum Admin to support daily operations in Kuala Lumpur. You will manage office administration, document control, procurement, budgeting, and calendar coordination for executives.

The role requires strong English, Bahasa Malaysia, and Mandarin is an advantage, with 2–5 years of relevant experience and proficiency in MS Office. You will interact with staff, consultants, and authorities, ensuring confidentiality and efficiency.