Compensation & Benefits, and Administration Manager

Private Advertiser; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading firm in Malaysia is seeking a Compensation & Benefits, and Administration Manager to oversee payroll processing, compliance with statutory requirements, and benefits administration. The role involves leading a team, ensuring timely salary disbursement, and managing employee insurance claims. Candidates need substantial experience in payroll and HR operations, with strong leadership qualities. This position requires compliance with Malaysian regulations and effective communication with stakeholders.

Qualifications

• Experience in payroll processing, compliance reporting, and benefits administration.
• Strong leadership skills with ability to manage and train a team.
• Proficiency in handling statutory compliance and HR data reporting.

Responsibilities

• Lead full-cycle payroll processing for all employees.
• Ensure compliance with Malaysian statutory requirements.
• Administer employee insurance and medical benefits.
• Prepare monthly payroll reports and costing data.
• Oversee office administration and vendor management.
• Lead and supervise payroll and admin team members.

Job description

Compensation & Benefits, and Administration Manager

Lead full-cycle monthly payroll processing for all employees, including fixed pay, allowances, overtime, incentives, and deductions.

Validate payroll inputs and approvals for new hires, transfers, promotions, and terminations.

Review payroll calculations, reconciliation, and variance reports prior to submission.

Ensure timely payroll closure and salary disbursement.

Statutory Compliance & Reporting

Ensure compliance with Malaysian statutory requirements (EPF, SOCSO, EIS, PCB, HRDF & PTPTN).

Oversee statutory submissions, reporting, payments, and documentation.

Prepare audit documentation, payroll records, and statutory reports.

Stay updated with regulatory changes and ensure internal compliance.

Benefits Administration

Administer employee insurance, medical benefits, claims, and allowances.

Manage renewals, policy updates, and claims coordination with insurance providers.

Handle employee queries related to benefits and eligibility.

Track costs and usage to support budgeting and renewal decisions.

HR Data & Reporting

Maintain accurate employee payroll records, databases, and documentation.

Prepare monthly payroll reports, costing, and headcount data for management and finance.

Support annual processes including EA forms, bonus updates, and annual pay changes.

Responsible for expatriates’ employment pass application, renewal, and cancellation.

Administration & Office Operations

Oversee office administration including supplies, vendor management, and procurement.

Manage service contracts, vendor evaluations, and cost control initiatives.

Ensure a safe, efficient, and compliant workplace environment.

Support office relocation, renovation, and space planning when required.

Team Leadership & Stakeholder Management

Lead and supervise payroll and admin team members, ensuring accuracy, compliance, and timely delivery.

Coordinate with HR, Finance, and department heads for data inputs, approvals, and reporting needs.

Provide guidance, training, and performance feedback to team members.

System & Process Improvement

Lead or support payroll system enhancements, upgrades, and user acceptance testing.

Review and improve SOPs, workflows, and controls to enhance efficiency.

Identify opportunities for automation and digitization of manual processes.

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an administration manager?