Company secretary (manager/ assistant manager)

Private Advertiser; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking a Company Secretary (Manager/Assistant Manager) to lead corporate secretarial and compliance services for the firm and its clients, ensuring statutory obligations are met accurately and on time.

The role requires overseeing governance guidance, managing annual filings, and liaising with regulators such as SSM and LHDN, while mentoring a high-performing team and driving efficiency.

Qualifications

• Bachelor's Degree in Business Administration, Corporate Governance, Law or related field.
• At least 5 years of corporate secretarial experience in a professional services firm.
• Strong knowledge of Companies Act 2016 and SSM guidelines.
• Proficient in MS Office and corporate secretarial software such as MyCoID and MBRS.

Responsibilities

• Oversee compliance with the Companies Act 2016, SSM regulations and other statutory requirements.
• Manage the preparation and submission of annual returns, resolutions and statutory filings.
• Provide advisory support on corporate governance, company incorporation and regulatory updates.
• Maintain and update statutory records, registers and minutes books for the firm and its clients.
• Act as liaison between the firm, clients and regulatory bodies, including SSM and LHDN.
• Advise clients on corporate structures, share transfers and director-related matters.
• Communicate compliance deadlines and regulatory changes to clients in a timely manner.
• Supervise and mentor the corporate secretarial team to ensure timely delivery of work.
• Implement best practices and internal processes to improve efficiency.
• Conduct regular training sessions on regulatory updates and industry developments.

Skills

Leadership

Communication

Organisational skills

Regulatory compliance

Governance

Education

Bachelor's Degree in Business Administration/Corporate Governance/Law

Tools

MyCoID

MBRS

Microsoft Office

Job description

Company secretary (manager/ assistant manager)

Lead corporate secretarial and compliance services for the firm and its clients, ensuring statutory obligations are met accurately and on time. This role provides expert guidance on corporate governance, regulatory requirements and company administration while overseeing a high-performing team and supporting integrated client services.

Key responsibilities

Oversee compliance with the Companies Act 2016, SSM regulations and other statutory requirements.

Manage the preparation and submission of annual returns, resolutions and statutory filings.

Provide advisory support on corporate governance, company incorporation and regulatory updates.

Maintain and update statutory records, registers and minutes books for the firm and its clients.

Act as the primary liaison between the firm, clients and regulatory bodies, including SSM and LHDN.

Advise clients on corporate structures, share transfers and director-related matters.

Communicate compliance deadlines and regulatory changes to clients in a timely manner.

Supervise and mentor the corporate secretarial team to ensure accurate and timely delivery of work.

Implement best practices and internal processes to improve efficiency and maintain compliance.

Conduct regular training sessions on regulatory updates and industry developments.

Review documentation, including board resolutions, meeting minutes and reports, for accuracy.

Oversee the preparation of documents for AGMs, EGMs and other corporate meetings.

Collaborate with audit and tax teams to deliver integrated client services.

What we're looking for

Bachelor's Degree in Business Administration, Corporate Governance, Law or a related field.

At least 5 years of experience in a corporate secretarial role, preferably within an accounting or professional services firm.

Strong knowledge of the Companies Act 2016, SSM guidelines and corporate governance practices.

Proficiency in Microsoft Office and corporate secretarial software such as MyCoID and MBRS.

Strong leadership, communication and organisational skills.

Excellent attention to detail with the ability to prioritise and manage multiple clients and deadlines.