Company Secretary Assistant

Maximode Management Consultation Sdn. Bhd.; Seri Kembangan; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking a detail‑oriented Corporate Secretarial Assistant to handle company secretarial matters, maintain statutory records, prepare directors’ and shareholders’ resolutions, annual returns, AGM/EGM notices, and related documents in strict compliance with the Companies Act 2016.

Fresh graduates are encouraged to apply; bilingual ability in English and Mandarin will help liaise with Mandarin‑speaking clients.

Qualifications

• Diploma or degree in Business Studies, Business Administration, Corporate Administration, Company Secretarial, Accounting, Finance, or equivalent.
• Able to communicate in English and Mandarin to liaise with Mandarin-speaking clients, including customers from China.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office and MS Excel; familiarity with AutoCount, SQL, UBS or other accounting software is a plus.
• Preferably specialised in Company Secretarial, Corporate Administration, Accounting, Finance, or related field.

Responsibilities

• Handle corporate secretarial matters, including the incorporation of companies.
• Maintain statutory records and ensure compliance with the Companies Act 2016 and other regulations.
• Prepare directors' and shareholders' resolutions, Annual Returns, AGM and EGM notices and minutes, and other corporate secretarial documents.
• Prepare and lodge statutory documents with authorities within deadlines.
• Maintain accurate filing and documentation of corporate records.
• Liaise with clients, regulatory authorities, and internal teams on company secretarial matters.
• Assist with day-to-day corporate secretarial and administrative duties as assigned.

Skills

Bilingual English/Mandarin

Education

Diploma or Degree in Business Studies/Related

Tools

AutoCount

SQL

UBS

MS Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Handle corporate secretarial matters, including the incorporation of companies.
• Maintain statutory records and ensure compliance with the Companies Act 2016 and other relevant regulations.
• Prepare directors' and shareholders' resolutions, Annual Returns, AGM and EGM notices and minutes, and other corporate secretarial documents.
• Prepare and lodge statutory documents with the relevant authorities within the prescribed deadlines.
• Maintain accurate filing and documentation of corporate records.
• Liaise with clients, regulatory authorities, and internal teams on company secretarial matters.
• Assist with day-to-day corporate secretarial and administrative duties as assigned.

Job Requirements:

• Candidate possess a Diploma or Degree in Business Studies, Business Administration, Corporate Administration, Company Secretarial, Accounting, Finance, or an equivalent qualification.
• Required language(s): Able to communicate in English and Mandarin to liaise with Mandarin-speaking clients, including customers from China.
• No working experience is required. Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office and MS Excel. Familiarity with AutoCount, SQL, UBS, or other accounting software is an added advantage.
• Preferably specialised in Company Secretarial, Corporate Administration, Accounting, Finance, Business Administration, or a related field.