Executive - Corporate Admin

Suez Capital Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 72,000; Full time

Job summary

Jora Malaysia is seeking a diligent Corporate Secretarial professional to manage a portfolio of group companies, ensuring accurate statutory records and timely filings. You will liaise with external company secretaries to prepare board and members resolutions/minutes, arrange signings with Directors, and monitor statutory submissions with CCM.

The role requires familiarity with SSM practices, proficiency in Microsoft Office, and excellent written and spoken English and Bahasa Malaysia, with 2–3

Qualifications

• Diploma/Degree in Corporate / Business Administration, Corporate Governance, Law, or related field.
• Experience in company secretarial/corporate administration is an advantage.
• Familiarity with SSM procedures and Malaysian company secretarial practices.
• MS Office Applications (Word, Excel, PowerPoint, Outlook) required.
• 2–3 years of relevant corporate secretarial experience preferred.
• Experience dealing with external company secretaries.
• Excellent written and spoken English and Bahasa Malaysia.

Responsibilities

• Handle a portfolio of group companies and maintain statutory records.
• Liaise with external company secretary to prepare Board/Minutes/Resolutions.
• Arrange signing with Directors and Members of the Company.
• Monitor timely submission of statutory forms with CCM and authorities.
• Update and maintain statutory records and documents.
• Inform Board on CCM guidelines and requirements.
• Liaise with auditors, bankers, lawyers on secretarial matters.
• Perform other duties as assigned by superior.

Skills

Microsoft Office

English & BM

Attention to detail

Secretarial knowledge

Education

Corporate/Business Admin

Corporate Governance

Law

Tools

SSM procedures

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for handling a portfolio of companies in the Group by maintaining a good record of all corporate information of each individual company in the group

Liaise with external company secretary to prepare Board and Members Resolutions/Minutes of Meeting and other corporate secretarial related documents

Arrange signing with Directors and Members of the Company

Monitor and ensure timely submission of statutory forms, returns and notifications with (Companies Commission of Malaysia (CCM) and relevant authorities, and ensuring compliance with statutory and regulatory requirements

Updating and ensuring proper maintenance of statutory records and documents of the companies

Responsible for updating the Board of Directors on the new guidelines and requirements by CCM

Liaise with external parties such as auditors, bankers, lawyers on secretarial matters

Perform any other duties to be assigned by superior from time to time.

Job requirements :

Diploma/Degree in Corporate / Business Administration, Corporate Governance, Law, or a related field. Those who do not have the relevant qualifications but have relevant working experience are most welcome to apply.

Previous experience in company secretarial, corporate administration, or a similar role is an advantage.

Familiarity with SSM procedures and Malaysian company secretarial practices is an added advantage.

Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)

Preferrable 2-3 years of relevant corporate secretarial experience

Experience dealing with external company secretaries.

Excellent written and spoken English and Bahasa Malaysia.

High level of professionalism, integrity, discretion, and ability to handle confidential information.

Able to work independently and manage multiple tasks and deadlines.