Company Secretary Assistant

Mishu; Kuala Lumpur; On-site; MYR 78,000 - 134,000; Full time

Job summary

Jora Malaysia is seeking a diligent Company Secretary to prepare Circular Resolutions, Minutes of General Meetings, Annual Returns and other statutory documentation. The role requires ensuring timely submission of Annual Returns and forms in accordance with the Companies Act 2016, and supporting the Secretarial Department in all related duties.

The position also involves maintaining statutory records, complying with related statutory requirements, and liaising with clients, the Companies

Responsibilities

• Prepare Circular Resolutions, Minutes of General Meetings, Annual Returns, Statutory Forms and other documentation
• Ensure timely submission of Annual Return and other statutory forms / documents in accordance with the Companies Act 2016
• Lead, support and / or assist the Secretarial Department in all aspects of company secretarial work
• Maintain statutory records and comply with related statutory requirements
• Assist in complying with new and ad hoc documentation requirements (e.g. beneficial owner declarations)
• Arrange certification of documents by the Company Secretary
• Liaise with clients, Companies Commission of Malaysia and other relevant authorities on company secretarial matters
• Work independently and be the key point of contact for clients under your portfolio

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepare Circular Resolutions, Minutes of General Meetings, Annual Returns, Statutory Forms and other documentation. Ensure timely submission of Annual Return and other statutory forms / documents in accordance with the Companies Act 2016. Lead, support and / or assist the Secretarial Department in all aspects of company secretarial work, maintaining statutory records and complying with related statutory requirements.

Key responsibilities

• Prepare Circular Resolutions, Minutes of General Meetings, Annual Returns, Statutory Forms and other documentation
• Ensure timely submission of Annual Return and other statutory forms / documents in accordance with the Companies Act 2016
• Lead, support and / or assist the Secretarial Department in all aspects of company secretarial work
• Maintain statutory records and comply with related statutory requirements
• Assist in complying with new and ad hoc documentation requirements (e.g. beneficial owner declarations)
• Arrange certification of documents by the Company Secretary
• Liaise with clients, Companies Commission of Malaysia and other relevant authorities on company secretarial matters
• Work independently and be the key point of contact for clients under your portfolio