Company Secretary Assistant

Wing Heng Technology; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Work From Home once a week

Provide Training

Company Insurance

Team Building Activities

Job summary

Jora Malaysia is seeking a detail‑oriented professional to support daily company secretarial and administrative tasks in Kuala Lumpur. You will assist with SSM filings, updates to directors/shareholders, and preparation of incorporation documents, while maintaining statutory files and records with accuracy.

Requirements include a Diploma or Bachelor in a related field, experience in secretarial or corporate administration, fluent English, and proficiency in Word/Excel.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Corporate Secretarial Practice, Accounting, or related field.
• Previous experience in company secretarial, corporate administration, or a similar role is an advantage.
• Familiarity with SSM procedures and Malaysian company secretarial practices is an added advantage.
• Good command of written and spoken English.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong attention to detail and good document management skills.
• Able to work independently and manage multiple tasks and deadlines.
• Responsible, organised, proactive, and willing to learn.

Responsibilities

• Independently in handling day-to-day company secretarial and administrative matters.
• Assist with SSM filings and submissions, including updates to company information, directors, shareholders, registered office, and other statutory matters.
• Assist in preparing documents for incorporation of companies, changes in directors/shareholders, allotment or transfer of shares, changes in company particulars, and other corporate exercises.
• Maintain and update company statutory files and records.
• Coordinate with clients, company directors, shareholders, auditors, accountants, and other professional parties when required.
• Monitor deadlines for annual returns, statutory filings, resolutions, and other company secretarial requirements.
• Assist with preparing and circulating documents for signing and follow up on outstanding documents.
• Perform data entry, document scanning, filing, and other general administrative duties.
• Ensure documents are properly organised and maintained in both physical and digital filing systems.
• Assist the company secretary in other ad-hoc corporate and administrative matters.

Skills

Business Admin

Corporate Admin

SSM procedures

English proficiency

MS Office

Attention to detail

Independent work

Time management

Education

Diploma / Bachelor in related field

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Corporate Secretarial Practice, Accounting, or a related field.

Previous experience in company secretarial, corporate administration, or a similar role is an advantage.

Familiarity with SSM procedures and Malaysian company secretarial practices is an added advantage.

Good command of written and spoken English.

Proficient in Microsoft Office, particularly Word and Excel.

Strong attention to detail and good document management skills.

Able to work independently and manage multiple tasks and deadlines.

Responsible, organised, proactive, and willing to learn.

Requirement

• Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Corporate Secretarial Practice, Accounting, or a related field.

• Previous experience in company secretarial, corporate administration, or a similar role is an advantage.

• Familiarity with SSM procedures and Malaysian company secretarial practices is an added advantage.

• Good command of written and spoken English.

• Proficient in Microsoft Office, particularly Word and Excel.

• Strong attention to detail and good document management skills.

• Able to work independently and manage multiple tasks and deadlines.

• Responsible, organised, proactive, and willing to learn.

Responsibility

• Independently in handling day-to-day company secretarial and administrative matters.

• Assist with SSM filings and submissions, including updates to company information, directors, shareholders, registered office, and other statutory matters.

• Assist in preparing documents for incorporation of companies, changes in directors/shareholders, allotment or transfer of shares, changes in company particulars, and other corporate exercises.

• Maintain and update company statutory files and records.

• Coordinate with clients, company directors, shareholders, auditors, accountants, and other professional parties when required.

• Monitor deadlines for annual returns, statutory filings, resolutions, and other company secretarial requirements.

• Assist with preparing and circulating documents for signing and follow up on outstanding documents.

• Perform data entry, document scanning, filing, and other general administrative duties.

• Ensure documents are properly organised and maintained in both physical and digital filing systems.

• Assist the company secretary in other ad-hoc corporate and administrative matters.

Benefits

• Work From Home once a week
• Provide Training
• Company Insurance
• Team Building Activities