Secretarial Admin

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Jora Malaysia will close on 9th September 2026. Assist with day-to-day company secretarial duties and prepare and maintain statutory documents, registers, resolutions, and company records.

Monitor deadlines, assist with SSM submissions and compliance, and liaise with management, accountants, auditors, lawyers, and authorities. Fresh graduates welcomed; English and Bahasa Malaysia proficiency required.

Qualifications

• Diploma/Degree in Corporate Administration, Business Administration, Secretarial Studies, Law, or a related field.
• Experience in a company secretarial firm or corporate secretarial department is an advantage.
• Familiarity with SSM/MyCoID and Malaysian Companies Act 2016 will be an added advantage.
• Fresh graduates with relevant qualifications are welcome to apply.
• Good command of English and Bahasa Malaysia.
• Organized, responsible, detail-oriented, and able to handle confidential information.
• Good computer and documentation skills.

Responsibilities

• Assist with day-to-day company secretarial duties.
• Prepare and maintain statutory documents, registers, resolutions, and company records.
• Assist with SSM submissions, filings, and compliance requirements.
• Prepare documentation relating to appointment/resignation of directors, shareholders, share transfers, and other corporate changes.
• Monitor statutory deadlines and ensure timely submissions.
• Organize and maintain proper filing of corporate and legal documents.
• Liaise with management, accountants, auditors, lawyers, and relevant authorities when required.
• Provide administrative support for corporate matters across the company and its related entities.

Skills

Organized

Detail-oriented

Confidential information handling

Good command of English

Good command of Bahasa Malaysia

Education

Diploma/Degree in Corporate Administration

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist with day-to-day company secretarial duties.

Prepare and maintain statutory documents, registers, resolutions, and company records.

Assist with SSM submissions, filings, and compliance requirements.

Prepare documentation relating to appointment/resignation of directors, shareholders, share transfers, and other corporate changes.

Monitor statutory deadlines and ensure timely submissions.

Organize and maintain proper filing of corporate and legal documents.

Liaise with management, accountants, auditors, lawyers, and relevant authorities when required.

Provide administrative support for corporate matters across the company and its related entities.

Key Responsibilities

• Assist with day-to-day company secretarial duties.
• Prepare and maintain statutory documents, registers, resolutions, and company records.
• Assist with SSM submissions, filings, and compliance requirements.
• Prepare documentation relating to appointment/resignation of directors, shareholders, share transfers, and other corporate changes.
• Monitor statutory deadlines and ensure timely submissions.
• Organize and maintain proper filing of corporate and legal documents.
• Liaise with management, accountants, auditors, lawyers, and relevant authorities when required.
• Provide administrative support for corporate matters across the company and its related entities.

Requirements

• Diploma/Degree in Corporate Administration, Business Administration, Secretarial Studies, Law, or a related field.
• Experience in a company secretarial firm or corporate secretarial department is an advantage.
• Familiarity with SSM/MyCoID and Malaysian Companies Act 2016 will be an added advantage.
• Fresh graduates with relevant qualifications are welcome to apply.
• Good command of English and Bahasa Malaysia.
• Organized, responsible, detail-oriented, and able to handle confidential information.
• Good computer and documentation skills.