In-House Company Secretary (Permanent)

Insights Analytics Technologies Sdn. Bhd.; Kuching; On-site; MYR 60,000 - 120,000; Full time

Job summary

Insights Analytics Technologies Sdn. Bhd. is seeking a diligent Company Secretary to organize board and committee meetings, prepare notices and papers, and record minutes. You will ensure governance compliance with the Companies Act 2016 and Bursa Malaysia requirements.

The role involves preparing board resolutions, lodging annual reports and regulatory forms, and advising management on governance duties. A CCM-registered secretary with the appropriate certificate is required.

Qualifications

• Hold valid membership in one of the professional bodies recognized under the Fourth Schedule of the Companies Act 2016 or licensed by the Commission under Section 20G of the CCM Act 2001.
• Registered with the CCM and hold a valid Secretarial Practicing Certificate.
• Demonstrated a strong working knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, and the Malaysian Code on Corporate Governance.
• Proven experience in organising AGMs/EGMs, minuting board meetings, and advising management on corporate governance compliance and business operations.

Responsibilities

• Organize board and committee meetings by preparing notices, agendas, board papers, and related documents.
• Prepare board resolutions to document decisions.
• Attend board and shareholders meetings to record minutes.
• Advise directors and management on boardroom procedures and governance standards.
• Prepare and lodge annual returns, financial statements, annual reports, and regulatory reports to government authorities on time.
• Lodge required legal forms for administrative updates including changes in directors or registered office details.
• Prepare corporate governance reports and disclosure forms.
• Oversee the share registrar and manage dividend payments or share capital adjustments.
• Provide personal assistant support to the CEO/MD and assist in corporate presentations and contract review.

Skills

Corporate governance

Legal compliance

Board meeting coordination

Education

Secretarial Practicing Certificate

Job description

Organize board and committee meeting by preparing board notices, agendas, board papers, and other related documents.

Prepare board resolutions of all kinds to document the board's decisions.

Attend board and shareholders meeting to record minutes.

Advise directors and management on boardroom procedures, corporate governance standards, and legal duties.

Prepare and lodge annual returns, financial statements, annual reports, and regulatory reports to government authorities on time.

Lodge required legal forms whenever administrative updates occur, including changes in directors, officers, auditors, or registered office details.

Prepare corporate governance reports, compliance checklists, statutory disclosure forms.

Oversee the share registrar and manage dividend payments or share capital adjustments.

Provide personal assistant support to the CEO/MD.

Preparing corporate presentations, communication materials and assist management in presentation when required.

Assist in review, preparing and stamping contracts documents.

Prepare and submit Bursa announcement and press releases.

Any other duties assigned from time to time.

Requirements:

Hold valid membership in one of the professional bodies recognized under the Fourth Schedule of the Companies Act 2016 or licensed by the Commission under Section 20G of the CCM Act 2001.

Registered with the CCM and hold a valid Secretarial Practicing Certificate.

Demonstrated a strong working knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, and the Malaysian Code on Corporate Governance.

Proven experience in organising AGMs/EGMs, minuting board meetings, and advising management on corporate governance compliance and business operations.