Company Secretary (Semi & Senior)

McMillan Corporate House Sdn Bhd; Selangor; On-site; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Collaborative culture

Job summary

McMillan Corporate House Sdn Bhd is hiring a Company Secretary (Semi & Senior) to join our accounting team in Selangor. The role focuses on corporate governance compliance, statutory obligations and board support, essential to maintaining integrity of our corporate affairs.

You will handle board papers, minutes, regulatory filings and governance advisory, while collaborating with auditors and management. A professional secretarial qualification and 3–5 years' experience are required.

Qualifications

• ICSA or equivalent professional qualification required.
• Minimum 3–5 years of experience as a Company Secretary or in corporate governance.
• Strong knowledge of Companies Act and Malaysian corporate legislation.
• Proficient in statutory records, board minutes and documentation.
• Excellent organisation and communication skills; discretion in handling confidential matters.

Responsibilities

• Maintain statutory records and ensure compliance with Companies Act and related laws.
• Prepare and circulate board papers, agendas and minutes in a timely manner.
• Manage company seal and document authorisation processes.
• Coordinate with auditors, regulators and external advisors on governance matters.
• Maintain share register and shareholder communications.
• Filing of annual returns, financial statements and other statutory documents.
• Advise board on governance best practices and regulatory obligations.
• Manage company policies and governance frameworks.
• Provide general secretarial support and corporate secretarial duties.

Skills

ICSA or equivalent

Governance knowledge

Communication skills

Organisational skills

Confidentiality

Education

ICSA or equivalent

Tools

MS Office

Governance software

Job description

About the role

McMillan Corporate House Sdn Bhd is seeking a Company Secretary (Semi & Senior) to join our Accounting team in Selangor. This is a full-time position that offers a unique opportunity to take on a strategic role within our organisation. As Company Secretary, you will be responsible for ensuring corporate governance compliance, managing statutory obligations and providing essential support to the board and executive management. This position is critical to maintaining the integrity and proper functioning of our corporate affairs, making it an integral part of our business operations.

What you'll be doing

• Maintaining statutory records and ensuring compliance with Companies Act requirements and other relevant legislation
• Preparing and circulating board papers, agendas and meeting minutes in a timely and professional manner
• Managing the company seal and ensuring appropriate authorisation of documents
• Coordinating with auditors, regulators and external advisors on corporate governance matters
• Maintaining the share register and managing shareholder communications and records
• Ensuring timely filing of annual returns, financial statements and other statutory documents with relevant authorities
• Advising the board and management on corporate governance best practices and regulatory obligations
• Managing company policies, procedures and corporate governance frameworks
• Handling general secretarial duties including correspondence, scheduling and administrative support
• Supporting the organisation in maintaining standards of transparency, accountability and ethical conduct

What we’re looking for

• Professional qualifications such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent recognised credentials in corporate secretarial practice
• Minimum 3-5 years of experience as a Company Secretary or in a similar corporate governance and secretarial role
• Strong knowledge of the Companies Act and other relevant corporate legislation in Malaysia
• Proficiency in maintaining statutory records, board minutes and corporate documentation
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills with the ability to liaise effectively with board members, management and external parties
• Proficiency in Microsoft Office applications and familiarity with corporate governance software or management systems
• Meticulous attention to detail and commitment to accuracy in all documentation and compliance matters
• Professional demeanour with discretion and confidentiality in handling sensitive corporate matters
• Knowledge of accounting practices and financial reporting procedures is advantageous

What we offer

• We offer competitive remuneration packages, opportunities for continuous learning and professional development, and a supportive work environment where your expertise is valued.
• We provide access to industry training programmes and encourage participation in professional bodies to maintain and enhance your skills.
• Our workplace culture emphasises collaboration, integrity and professional excellence, creating an environment where you can thrive in your career.

About us

McMillan Corporate House Sdn Bhd is a leading provider of corporate governance and accounting services in Malaysia. We are committed to delivering excellence in corporate secretarial services, company administration and governance support to our diverse client base. Our team comprises experienced professionals dedicated to maintaining the highest standards of corporate compliance, transparency and best practice. We pride ourselves on our expertise, reliability and personalised approach to corporate affairs management, ensuring that our clients and partners can focus on their core business objectives with confidence.