Company Secretarial Senior Executive/Assistant Manager

JES SHARED SERVICES CENTRE; Johor; On-site; MYR 60,000 - 100,000; Full time

Job summary

JES Shared Services Centre is recruiting a Company Secretarial Senior Executive/Assistant Manager for its Johor Bahru operations. The role requires handling day-to-day corporate secretarial matters, preparing statutory documents, and ensuring timely submissions to SSM.

You will maintain registers, manage incorporations and changes, and liaise with clients and regulators. A Diploma or Bachelor’s degree and at least 3 years’ experience are required.

Qualifications

• Diploma or Bachelor's degree and related professional qualification.
• At least 3 years of corporate secretarial experience.
• Solid knowledge of Companies Act 2016 and SSM compliance.
• Experience with SSM MyCoID and MBRS is advantageous.

Responsibilities

• Manage a portfolio of clients and handle day-to-day corporate secretarial matters.
• Prepare and submit statutory documents and prescribed forms to SSM within deadlines.
• Draft directors' and shareholders' written resolutions and other corporate secretarial documents.
• Maintain statutory registers, company records, and minutes books.
• Handle incorporations and corporate changes (directors, shareholders, registered office, name, share capital, constitution).
• Monitor deadlines and file annual returns and compliance documents timely.
• Liaise with clients, auditors, tax agents, bankers and regulators on corporate secretarial matters.
• Advise clients on routine compliance under Companies Act 2016.
• Review work and guide junior team members.

Skills

Independent working

Multitasking

Deadline oriented

Education

Diploma

Bachelor's degree

Tools

MyCoID

MBRS

Job description

Company Secretarial Senior Executive/Assistant Manager

Work Location: Eco Palladium, Taman Ekoflora, Johor Bahru

Key Responsibilities

Manage a portfolio of clients and handle day-to-day corporate secretarial matters.

Prepare and submit statutory documents and prescribed forms to SSM within the required timelines.

Draft directors' and shareholders' written resolutions and other corporate secretarial documents.

Maintain and update statutory registers, company records, and minutes books.

Handle company incorporations and other corporate changes, including changes of directors, shareholders, registered office, company name, share capital, and constitution.

Monitor statutory deadlines and ensure timely filing of annual returns and other compliance documents.

Liaise with clients, auditors, tax agents, bankers, and regulatory authorities on corporate secretarial matters.

Advise clients on routine compliance requirements under the Companies Act 2016.

Review work and provide guidance to junior team members (Assistant Manager level).

Perform other corporate secretarial and administrative duties as assigned.

Requirements

Diploma, Bachelor's Degree, or a related professional qualification.

At least 3 years of relevant experience in a corporate secretarial firm.

Good knowledge of the Companies Act 2016 and SSM compliance requirements.

Experience using SSM's MyCoID and MBRS systems is an advantage.

Able to work independently, manage multiple client portfolios, and meet deadlines.

Responsible, organised, and committed to delivering quality client service.

JES Shared Services Centre has been providing clients personalized consulting services since 2015. Our firm is comprised of highly talented, experienced and well educated professionals which have more than 10 years experience in accounting and auditing services. With our certified training and expansive financial knowledge, we are equipped to handle all of accounting needs, no matter how complex. We have developed an excellent reputation with taking care of the client's needs for a wide variety of businesses and individuals. We have also a wealth of information and are looking forward to working with you.

JES Shared Services Centre has been providing clients personalized consulting services since 2015. Our firm is comprised of highly talented, experienced and well educated professionals which have more than 10 years experience in accounting and auditing services. With our certified training and expansive financial knowledge, we are equipped to handle all of accounting needs, no matter how complex. We have developed an excellent reputation with taking care of the client's needs for a wide variety of businesses and individuals. We have also a wealth of information and are looking forward to working with you.

What can I earn as a Company Secretarial Executive