Commercial Admin Assistant

Mesra Retail & Cafe Sdn. Bhd

Kuala Lumpur

On-site

MYR 36,000 - 54,000

Full time

5 days ago

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Benefits offered by this job

Flexible Working Arrangement

Comprehensive Healthcare Coverage &amp

Birthday Appreciation

Employee Discounts

Setel Lifestyle Benefits

Hajj & Umrah Leave

Connectivity Allowance

Learning & Career Development

Job summary

Mesra Retail & Café Sdn Bhd in Malaysia is seeking a Commercial Admin to support the Category Management department with day-to-day operations. You will manage system maintenance, compile data, and generate reports for category initiatives and commercial activities.

The role covers system creation, information updates, promotion templates, and multiple reports from Power BI and Nielsen portals for monthly, quarterly, and yearly cycles. Collaboration with internal stakeholders is key.

Qualifications

Diploma or degree in Business Administration, Marketing, or related field.
1–3 years in administrative or commercial support, preferably in retail or FMCG.
Proficient in Microsoft Excel, Word, and PowerPoint.

Responsibilities

Manage all New creation (Supplier, Distributor, product) in system.
Update necessary info in system (product info, Supplier info, Distributor info).
Create promotion template (input promotion duration & price by SKU).
Generate sales reports from Power BI system as required (Monthly/Quarterly/Yearly).
Generate reports from Nielsen portal (Monthly, YTD by Category).
Generate report for financial reading format (Market Share / Market overview).
Update Finance SOA report with necessary info for Category Executive action.
Follow up with Finance for letter issuance.
Assist Category Executive in letter issuance for Promotion, listing, De-listing.
Update master tracking list with all necessary info for tracking purpose.
Monitor shared folder and ensure documents are saved for tracking & audit.
Perform ad-hoc duties and assignments as directed by the immediate superior.
Remain flexible to support cross events, meeting preparation, market visits.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Education

Diploma or Degree in Business Administration, Marketing, or related field

Tools

Power BI

Job description

As Commercial Admin, you will assist and provide administrative support to the Category Management department in day-to-day operations. You will be responsible for managing system maintenance and supporting report generation, data compilation, and tracking to ensure smooth execution of category initiatives and commercial activities.

What You'll Do

SHIFT System Maintenance

Manage all New creation (Supplier, Distributor, product) in system.

Updates necessary info in system (product info, Supplier info, Distributor info).

Create promotion template (input promotion duration & price by SKU).

Generate sales report from Power B.I System according to require cycle (Monthly, quarterly, yearly).

Generate report from Nielsen portal (Monthly, YTD by Category).

Generate report for financial reading format (Market Share / Market overview).

Monthly TAR process

Update Finance SOA report with necessary info for Category Executive action.

Follow up with Finance for letter issuance.

Category Management Department Letter issuance

Assist to Category Executive in letter issuance for Promotion, listing, De-listing.

Update master tracking list with all necessary info for tracking purpose.

Monitor shared folder and ensure all supporting document is saved in assigned folder for tracking & audit purposes.

Ad-Hoc Support

Perform ad-hoc duties and assignments as directed by the immediate superior.

Remain flexible to support cross event, internal events, meeting preparation, market visit.

Qualifications & Experience

Diploma or Degree in Business Administration, Marketing, or a related field.

1 – 3 years in administrative or commercial support, preferably in retail or FMCG.

Proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.

Working Conditions

Office-based role, typically located at Head Office or Commercial Division.

Standard business hours: Monday to Friday (or as per company policy).

May require occasional extended hours during peak periods (e.g., major promotions, year-end closing, audits).

Frequent interaction with internal stakeholders (e.g., Category Managers, Supply Chain, Marketing, Finance)

Generally, no travel required, though occasional visits to stores, warehouses, or supplier premises may be needed (rare).

Personal Data Protection

Mesra Retail & Café Sdn Bhd ("MESRA") is fully committed to the protection of Personal Data and compliance with the Personal Data Protection Act 2010 ("Act"). Mesra Retail & Café Sdn Bhd ("MESRA") assures that any Personal Data collected, stored, processed and used for the purpose of this registration/application shall comply with the requirements of the Act and only be used within Mesra Retail & Café Sdn Bhd ("MESRA"). We ensure that the data you submit to us remains confidential and is used for the purposes stated in the data privacy.

At Mesra Retail & Café Sdn Bhd (MESRA), our mission is not just to meet expectations but to exceed them within the retail industry. Built on a strong foundation of dedication and professionalism, MESRA continues to deliver excellence, innovation, and high-quality service across our diverse portfolio of brands, including PETRONAS Shop, Kedai Mesra, Café Mesra, Steers, and Debonairs Pizza. Each brand reflects our commitment to enhancing customer experience and redefining convenience retail.

At MESRA, we cultivate a dynamic and inclusive work environment that encourages creativity, embraces diversity, and is guided by strong business principles and disciplined execution.

Perks and benefits