Commercial & Accounts Assistant

FirstClover Sdn Bhd; Johor; On-site; MYR 27,000 - 47,000; Full time

Job summary

FirstClover Sdn Bhd is seeking a Commercial & Accounts Assistant to support day-to-day commercial activities, sales coordination, basic accounting and administrative tasks.

This hands-on role suits someone who is organized and proactive, able to handle expenses, sales orders, product listings at outlets and general administration. Diploma/LCCI in Accounting preferred; fresh graduates welcome.

Qualifications

• Diploma/LCCI or accounting background preferred.
• Fresh graduates encouraged to apply.
• 1-2 years of relevant experience is an advantage but not essential.
• Good command of English; Bahasa Malaysia an advantage.

Responsibilities

• Accounts & expense administration, data entry and reconciliation.
• Process quotations, sales orders, invoices and related documents.
• Coordinate product sourcing, listings with outlets and buyers.
• General office and administrative tasks, including records and Excel updates.

Skills

English communication

Bahasa Malaysia communication

Education

Diploma / LCCI / Certificate in Accounting or related field

Tools

Microsoft Excel

Google Sheets

Job description

Education: Diploma / LCCI / Certificate in Accounting, Business Administration or related field

Experience: Fresh graduates and candidates with 1-2 years of relevant experience are welcome

About the Role

We are looking for a Commercial & Accounts Assistant to support the day-to-day commercial, sales coordination, basic accounting and administrative activities of the company.

This is a hands-on role in a growing business. The successful candidate should be organised, responsible and comfortable handling different types of tasks - from updating expenses and processing sales orders to communicating with buyers, supporting product listings at outlets and assisting with general administration.

An accounting background such as LCCI or Diploma in Accounting is preferred, although candidates with strong administrative or commercial experience may also be considered.

Key Responsibilities

• 1. Accounts & Expense Administration
  • Record and update daily company expenses.
  • Maintain proper documentation for expenses, purchases and payments.
  • Assist with basic accounts data entry and reconciliation.
  • Prepare and organise invoices, receipts, payment records and supporting documents.
  • Monitor outstanding payments and follow up when required.
  • Liaise with the company's external accountant or finance team when necessary.
  • Maintain accurate and up-to-date financial records.
  • Process and follow up on repeat sales orders from customers and outlets.
  • Prepare quotations, sales orders, invoices and other sales documents.
  • Coordinate with customers, outlets and suppliers to ensure orders are fulfilled.
  • Maintain updated sales and customer records.
  • Follow up on pending orders, deliveries and customer requirements.
• 3. Product Sourcing & Outlet Listing
  • Assist in sourcing products, suppliers and commercial opportunities when required.
  • Communicate with buyers and outlet representatives regarding product listing and placement.
  • Prepare product information, pricing and other documents required for outlet listings.
  • Follow up with buyers on listing status, orders and product requirements.
  • Coordinate internally to ensure products are available when listings or orders are confirmed.
  • Keep track of product, pricing and outlet information.
• 4. General Administration
  • Maintain proper filing of company documents and records.
  • Update Excel spreadsheets and internal databases.
  • Prepare simple reports and summaries for management.
  • Assist with general office and operational administration.
  • Coordinate with suppliers, customers, outlets and other business partners.
  • Perform other administrative and commercial tasks as required.

Requirements

• Diploma, LCCI or equivalent qualification; Accounting background preferred.
• Fresh graduates are encouraged to apply.
• 1-2 years of relevant experience is an advantage but not essential.
• Good command of English; ability to communicate in Bahasa Malaysia is an advantage.
• Good working knowledge of Microsoft Excel / Google Sheets.
• Numerically comfortable and able to handle basic accounting information.
• Good attention to detail and accuracy.
• Organised and able to manage multiple tasks.
• Good communication and follow-up skills.
• Responsible, proactive and willing to learn.
• Comfortable working in a startup environment where responsibilities may be varied.

Personal Attributes

We are looking for someone who is:

• Practical and hands-on
• Numerate and detail-oriented
• Good at following up with people
• Comfortable communicating with buyers, customers and suppliers
• Able to work independently
• Willing to take on different responsibilities
• Interested in learning both the commercial and financial sides of a business

What You Will Gain

This role provides exposure to multiple aspects of running a growing business, including:

It is suitable for someone who wants to develop beyond a traditional accounting or administrative role and gain broader commercial and business experience.