CLERK (PURCHASING)

Southern Cable; Baling; On-site; MYR 39,000 - 61,000; Full time

Job summary

Southern Cable Sdn Bhd in Kuala Ketil, Kedah, is seeking a Clerk (Purchasing) to join our team. This full-time role supports purchasing operations, manages supplier relationships, processes orders, and ensures smooth materials flow across the organisation.

You will help maintain records, coordinate deliveries, and assist with cost analysis to identify savings opportunities. Prior experience with ERP systems is advantageous.

Qualifications

• Experience with purchasing/procurement processes and supplier management.
• Proficient in MS Office; able to maintain accurate purchasing records.
• Familiarity with ERP or purchasing systems preferred.

Responsibilities

• Process and prepare purchase orders for suppliers, ensuring accuracy.
• Maintain supplier databases and contact information.
• Coordinate order details, delivery schedules and pricing with suppliers.
• Monitor inventory levels and flag shortages or discrepancies.
• Receive and verify incoming goods against POs and delivery notes.
• Maintain purchasing records, invoices and payment documentation.
• Follow up on outstanding orders and resolve delays or issues.
• Support purchasing team with general admin tasks and clerical work.
• Liaise between internal departments and external suppliers for smooth procurement.
• Assist with cost analysis and identify potential savings and optimizations.

Skills

MS Office

Excel

Word

Tools

SAP

Oracle

ERP systems

Job description

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Southern Cable Sdn Bhd is seeking a Clerk (Purchasing) to join our dynamic team in Kuala Ketil, Kedah. This is a full-time position that plays a vital role in our purchasing and procurement operations. As a Purchasing Clerk, you will be responsible for supporting the purchasing department in managing supplier relationships, processing purchase orders, and ensuring the smooth flow of materials and inventory across our organisation. This role is integral to maintaining operational efficiency and ensuring that our manufacturing and logistics operations continue to run seamlessly.

Key responsibilities

Processing and preparing purchase orders for suppliers and ensuring all documentation is accurate and complete

Maintaining and updating supplier databases and contact information

Coordinating with suppliers to confirm order details, delivery schedules and pricing

Monitoring inventory levels and alerting management to stock shortages or discrepancies

Receiving and verifying incoming goods against purchase orders and delivery notes

Preparing and maintaining purchasing records, invoices and payment documentation

Following up on outstanding orders and resolving delivery delays or supply issues

Supporting the purchasing team with general administrative duties and clerical tasks

Liaising between internal departments and external suppliers to facilitate smooth procurement processes

Assisting with cost analysis and identifying opportunities for savings and supplier optimisation

What we're looking for

Proficiency in using Microsoft Office applications, particularly Excel and Word

Experience with purchasing systems or inventory management software

Strong organisational and time-management skills with the ability to manage multiple tasks and prioritise effectively

Excellent communication skills, both written and verbal, with the ability to interact professionally with suppliers and internal stakeholders

Attention to detail and accuracy in data entry and record-keeping

Problem-solving abilities and the capacity to work independently as well as collaboratively within a team

Knowledge of purchasing procedures, procurement protocols and supply chain management principles

A proactive approach to work with the ability to identify process improvements

Preferably, experience with SAP, Oracle or similar enterprise resource planning (ERP) systems would be advantageous

What we offer

Southern Cable Sdn Bhd is committed to providing a supportive and professional working environment. We offer competitive remuneration packages, opportunities for career development and progression within the company, and a collaborative workplace culture. We value our employees and support their professional growth through training and development initiatives. Our team benefits from a stable working environment within a well-established organisation in the manufacturing, transport and logistics sector, with clear pathways for career advancement into senior purchasing and procurement roles.

About us

Southern Cable Sdn Bhd is a leading organisation operating in the manufacturing, transport and logistics sector. We specialise in cable production and distribution, serving clients across Malaysia and the region. With a commitment to operational excellence, quality and customer satisfaction, we have established ourselves as a trusted partner in the industry. Our team is dedicated to maintaining high standards in everything we do, from procurement to delivery. We foster a culture of professionalism, collaboration and continuous improvement, and we are proud to employ talented individuals who contribute to our ongoing success.