CLERK

Private Advertiser; Kapar; On-site; MYR 24,000 - 32,000; Full time

Job summary

BO RUI DE HARDWARE SDN BHD in Kapar, Selangor is hiring a detail-oriented Clerk for a full-time, on-site role. You will provide essential administrative support, maintain records, and help multiple departments to ensure smooth office operations.

Fluency in Chinese, English, and Bahasa Malaysia is required. Responsibilities include filing, data entry, scheduling, invoicing, mail handling, and general office tasks.

Qualifications

• High school diploma or equivalent.
• Proven administrative support experience, preferably in hardware/retail.
• Proficiency with MS Office applications (Excel, Word).
• Strong organisational skills and ability to handle multiple tasks with deadlines.
• Excellent written and verbal communication in Chinese, English and Bahasa Malaysia.
• Meticulous attention to detail and professional demeanor.

Responsibilities

• Maintain filing systems (physical and digital) and ensure documents are retrievable.
• Handle mail and emails, sorting and distributing correspondence.
• Perform accurate data entry and update databases/records.
• Schedule appointments, organize meetings, and manage calendars.
• Process invoices and purchase orders per company procedures.
• Answer calls, greet visitors, and direct to the appropriate department.
• Assist with reports and administrative documents as required.
• Manage office supplies and place orders to ensure smooth operations.
• Support general duties and special projects as assigned by management.

Skills

Administrative support

Multi-tasking

Data entry

Filing

Organisational skills

Chinese language

English language

Bahasa Malaysia

Microsoft Office proficiency

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Job description

We are seeking a detail-oriented and organised Clerk to join BO RUI DE HARDWARE SDN BHD in Kapar, Selangor. This is a full-time position based on-site, playing a vital administrative support role that ensures the smooth operation of our office functions and contributes to the overall efficiency of our organisation. As a Clerk, you will be responsible for managing essential administrative tasks, maintaining records, and providing support to various departments. This role is fundamental to keeping our business operations running smoothly and organised.

Key responsibilities

Manage and maintain accurate filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable

Handle correspondence, including sorting, distributing and processing incoming and outgoing mail and emails

Perform data entry tasks accurately and efficiently, updating databases and records with information from various sources

Assist with scheduling appointments, organising meetings and maintaining calendars for team members

Process invoices, purchase orders and other financial documents, ensuring accuracy and compliance with company procedures

Answer telephone calls and greet visitors, directing them to the appropriate department or individual

Support the preparation of reports, presentations and other administrative documents as required

Maintain office supplies inventory and place orders when necessary to ensure smooth day-to-day operations

Assist with general administrative duties and special projects as assigned by management

Ensure confidentiality and handle sensitive information with discretion and professionalism

What we’re looking for

High school diploma, secondary school certificate, or equivalent qualification

Proven experience in an administrative support or clerical role, ideally in a hardware or retail environment

Proficiency in Microsoft Office applications, particularly Excel and Word

Strong organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines

Excellent written and verbal communication skills in Chinese, English and Bahasa Malaysia

Meticulous attention to detail and commitment to maintaining accuracy in all work

Professional demeanour with a friendly and courteous approach when interacting with colleagues and visitors

Ability to work independently and as part of a team environment

Basic knowledge of filing systems and records management practices

Familiarity with general office procedures and protocols

\"We are looking for Chinese-speaking candidates who will be serving Chinese-speaking customers.\"

What we offer

At BO RUI DE HARDWARE SDN BHD, we are committed to creating a supportive and professional workplace where our team members can thrive. We offer competitive remuneration commensurate with experience, a stable full-time position with clear career progression opportunities, and a collaborative work environment where your contributions are valued. We foster a culture of mutual respect and support, providing opportunities for professional development and growth within the organisation.

About us

BO RUI DE HARDWARE SDN BHD is a dynamic and established hardware company based in Kapar, Selangor. We pride ourselves on delivering quality products and exceptional service to our customers. As a growing organisation, we maintain a commitment to professional excellence, customer satisfaction and creating a workplace where our employees feel motivated and engaged. We believe that our success is built on the dedication and hard work of our team members, and we are dedicated to supporting their professional development and well-being.