Car Operations & Compliance Specialist

Carsome Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

CARSOME Sdn Bhd in Shah Alam is seeking an Operations Administrator to support the sales handover, verify payments, and ensure accurate documentation before vehicle release. You will liaise with dealers, finance teams and internal stakeholders, input payments and fees, generate delivery documents, and update inventory as cars move through the process.

The role requires 1–2 years in administration or automotive settings, strong attention to detail, good communication, and basic computer skills; a

Qualifications

• Strong attention to detail with ability to verify payments and documents accurately.
• Good communication and coordination skills with both internal teams and external dealers.
• Ability to multitask and work under minimal supervision.
• Basic computer knowledge (Microsoft Office, system updates).

Responsibilities

• Attend to dealers according to the numbering system.
• Verify car status in the Transaction Center to ensure car plate number and dealer name are correct.
• Check payment details to confirm if the transaction is under pending collection or pending payment before proceeding.
• Input payment, DRP, or waiver for pending transactions and liaise with Finance for payment verification.
• Generate ODO once payment is fully cleared and ensure all documents are signed before releasing the car.
• Input trailer fees and parking fees accurately before closing the sale.
• Compile all required documents (Authorization Letter, IC, ODO, Official Receipt if any payment, and QC Form) before uploading.
• Handle related documents for courier.
• Scan sales via Car tracker to update and change inventory status once the car has been collected.
• Ensure all cancelled cars have their documents voided properly.

Skills

Attention to detail

Documentation verification

Communication

Coordination

Multitasking

Education

SPM / Diploma / Degree

Tools

Microsoft Office

Job description

CARSOME Sdn Bhd in Shah Alam is seeking an Operations Administrator to support the sales handover, verify payments, and ensure accurate documentation before vehicle release. You will liaise with dealers, finance teams and internal stakeholders, input payments and fees, generate delivery documents, and update inventory as cars move through the process.

The role requires 1–2 years in administration or automotive settings, strong attention to detail, good communication, and basic computer skills; a