Automotive Transactions & Documentation Specialist

CARSOME Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 51,000; Full time

Job summary

CARSOME Sdn Bhd is seeking a detail-oriented Administrative Coordinator to support the sales handover process. You will handle dealer collection, verify payments, and ensure documentation is complete before vehicle release.

You will liaise with dealers, finance teams, and internal stakeholders to ensure smooth operations. A background in admin and familiarity with car transactions is preferred.

Qualifications

• Minimum 1–2 years of experience in administration, automotive, or related fields.
• Qualification in SPM/Diploma/Degree in any discipline.
• Strong attention to detail and ability to verify payments and documents accurately.

Responsibilities

• Attend to dealers according to the numbering system.
• Verify car status and ensure correct plate number and dealer name.
• Check payments and process pending collections or pending payments.
• Input payments, DRP, or waivers and liaise with Finance for verification.
• Compile documents (Authorization Letter, IC, ODO) before uploading.
• Update inventory via CarTracker and ensure cancelled cars are voided.

Skills

Attention to detail

Verifying payments

Documentation

Communication

Multitasking

Education

SPM / Diploma / Degree

Tools

Microsoft Office

CarTracker

Job description

CARSOME Sdn Bhd is seeking a detail-oriented Administrative Coordinator to support the sales handover process. You will handle dealer collection, verify payments, and ensure documentation is complete before vehicle release.

You will liaise with dealers, finance teams, and internal stakeholders to ensure smooth operations. A background in admin and familiarity with car transactions is preferred.