BUSINESS OPERATION ASSISTANT

UNITED PLUS REALTY SDN. BHD.; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

UNITED PLUS REALTY SDN. BHD. is seeking a Business Operation Assistant in Malaysia. You will support day-to-day office administration and coordinate sub-sale and leasing transactions from start to finish, working closely with negotiators, management, and clients.

The role requires a Diploma or Bachelor's in Business Admin, Real Estate, or related field, proficiency in MS Office, and strong organizational and communication skills. Travel to sites may be required.

Qualifications

• Diploma or Bachelor's in Business Administration, Real Estate, or related field.
• Experience in real estate, property administration, or office administration is an advantage.
• Competent in Microsoft Office (Word, Excel, PowerPoint).
• Well-organized, detail-oriented, and able to multitask in a fast-paced environment.
• Good communication and interpersonal skills with a professional and customer-service-oriented approach.
• Able to communicate effectively in English and Bahasa Malaysia (written and spoken).
• Possess own transport and willing to travel for site visits or property inspections when required.
• Independent, proactive, self-motivated, and a good team player.

Responsibilities

• Handle daily office administrative tasks, including filing, data entry, correspondence, and record-keeping.
• Prepare, track, and follow up on sub-sale and leasing transaction documents (e.g. Sale and Purchase Agreements, Tenancy Agreements, booking forms).
• Coordinate with negotiators (REN), clients, solicitors, and other relevant parties to ensure transaction milestones are met on time.
• Update and maintain property listing records and transaction status in the company's system/database.
• Prepare reports and other administrative documents as required by management.
• Provide general administrative support to the sales and operations team.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service orientation

Teamwork

Education

Diploma/Bachelor's in Business Administration or Real Estate

Tools

Microsoft Office

Job description

The Business Operation Assistant supports the company's day-to-day office administration and plays a key role in coordinating sub-sale and leasing transactions. This role works closely with negotiators (REN), management, and clients to ensure listings, documentation, and transactions are processed smoothly from start to completion.

Key responsibilities

Handle daily office administrative tasks, including filing, data entry, correspondence, and record-keeping.

Prepare, track, and follow up on sub-sale and leasing transaction documents (e.g. Sale and Purchase Agreements, Tenancy Agreements, booking forms).

Coordinate with negotiators (REN), clients, solicitors, and other relevant parties to ensure transaction milestones are met on time.

Update and maintain property listing records and transaction status in the company's system/database.

Prepare reports and other administrative documents as required by management.

Provide general administrative support to the sales and operations team.

About you

Possess at least a Diploma or Bachelor's Degree in Business Administration, Real Estate, or a related field.

Previous experience in real estate, property administration, or general office administration is an advantage.

Competent in Microsoft Office (Word, Excel, PowerPoint).

Well-organized, detail-oriented, and able to multitask in a fast-paced environment.

Good communication and interpersonal skills, with a professional and customer-service-oriented approach.

Able to communicate effectively in English and Bahasa Malaysia (written and spoken).

Possess own transport and willing to travel for site visits or property inspections when required.

Independent, proactive, self-motivated, and a good team player.