Assistant, Sales Administration

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser in Kuala Lumpur seeks a Sales Administration Assistant to support onboarding and processing of BGB payouts, sales commissions, and monthly incentives. You will coordinate with solicitors, financiers, and internal teams to ensure smooth documentation from purchase to loan signing.

The role requires at least a diploma or SPM, with 1 year in sales administration or related fields. Proficiency in MS Office and good English/Bahasa Malaysia communication is essential.

Qualifications

• Minimum SPM or Diploma qualification in Business Administration or related field.
• At least 1 year of experience in sales administration, customer service or administrative support.
• Fresh graduates are welcome to apply.

Responsibilities

• Handle and process BGB payout to introducers for all projects.
• Handle and process agents’ sales commission claims.
• Verify monthly sales staff incentive claims for HR submission.
• Coordinate administration of property sales from purchase to SPA/DMC and loan documents.
• Liaise with panel solicitors and financiers on signing and loan documentation.
• Order staff meals when required and assist in reception relief as needed.
• Prepare monthly/periodical reports.
• Assist in sales during weekend at Sales Gallery or site show house.
• Compile information required by Management and update records.
• Assist to relieve reception counter when required.
• Perform other duties as assigned by Management.

Skills

Communication

Interpersonal skills

Organisational skills

Attention to detail

Time management

Independent work

English proficiency

Bahasa Malaysia proficiency

Education

SPM level

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

CRM systems

Job description

1. Handle and process all BGB payout to introducers for all projects.

2. Handle and process all agents’ sales commission claims.

3. Check and verify monthly sales staff incentive claims for submission to HR.

4. Responsible for the administration and coordination of the property sales transaction from the date of purchase until the date of signing of the Sale & Purchase Agreement and Deed of Mutual Covenant (if applicable) and loan documents for all the new sales cases.

5. Liaise and follow up with the panel solicitors and end-financiers to update the status of the new sales on the signing of SPA & DMC (where applicable) and loan documentation.

6. Handle and ordering of staff lunch when required.

7. Prepare monthly/periodical reports as required.

8. Assist in sales during weekend at the Sales Gallery and or site show house (where applicable).

9. Compile and prepare information required by the Management as and when required.

10. Update data/report (where applicable) to ensure accurate and updated records at all times.

11. Assist to relief the reception counter as and when required.

12. Perform other duties as and when assigned by the Management/Superior.

Requirements for a Sales Administration Assistant

Minimum SPM, diploma or equivalent qualification in Business Administration or a related field.

At least 1 year of experience in sales administration, customer service or administrative support. Fresh graduates are welcome to apply.

Proficient in Microsoft Office, particularly Excel and Word.

Good communication and interpersonal skills, with proficiency in English and Bahasa Malaysia.

Strong organisational skills and attention to detail when handling documents, data entry and records.

Able to coordinate with the sales team, customers and internal departments, and follow up on outstanding matters.

Able to prioritise tasks, meet deadlines and work independently.

Experience with CRM or sales management systems is an advantage.

Experience in property sales administration, including sales documentation, loan application follow-ups and coordination with purchasers, solicitors and banks, would be an advantage.

What can I earn as a Sales Administrator