Building Supervisor

TASAN PROPERTY MANAGEMENT SDN BHD; Miri; On-site; MYR 33,000 - 45,000; Full time

Job summary

TASAN PROPERTY MANAGEMENT SDN BHD is seeking a Building Administrator in Miri to support residents and manage daily property operations. The role emphasizes customer service, coordination with contractors, and efficient maintenance of common areas.

No prior experience is required as training will be provided. You should be reliable, proactive and capable of handling inquiries, safety checks and administrative tasks while working closely with residents, staff and vendors.

Qualifications

• No prior experience required; training will be provided.
• Good communication and interpersonal skills are essential.
• Basic computer literacy and administrative skills required.

Responsibilities

• Resident Relations: Attend to residents' inquiries, concerns and service requests in a professional and timely manner; maintain effective communication with residents regarding maintenance works, building updates and operational matters.
• Building Maintenance & Operations: Coordinate and supervise maintenance personnel and external contractors; schedule, monitor and follow up on maintenance, repair and improvement works; conduct routine inspections of common areas and facilities to identify issues and ensure proper upkeep.
• Safety & Security: Ensure the safety, cleanliness and security of the building and common areas; monitor and maintain safety equipment, including fire protection systems and emergency facilities; report and follow up on safety hazards, incidents or security concerns.
• Staff & Contractor Coordination: Supervise and guide cleaning, security, gardening and maintenance staff; monitor attendance and performance; provide on-the-job training and support; assist with recruitment and onboarding; coordinate contractor activities.
• Administration & Reporting: Maintain records of maintenance activities, repairs, inspections and incidents; prepare operational reports; manage inventory and purchases; monitor operating expenses and budgets; perform general administrative duties.
• Other Duties: Respond to building-related issues and emergencies; carry out other duties as assigned; training will be provided; we welcome fresh candidates who are responsible, proactive and eager to learn.

Skills

Communication skills

Interpersonal skills

Computer literacy

Administrative skills

Job description

No prior working experience required; training and guidance will be provided.

Responsible, reliable and proactive in handling daily tasks.

Able to respond promptly to issues and emergencies.

Good communication and interpersonal skills.

Willing to learn and work with residents, staff and contractors.

Basic computer literacy and administrative skills are required.

Job Responsibilities

1. Resident Relations

Attend to residents' inquiries, concerns and service requests in a professional and timely manner.

Maintain effective communication with residents regarding maintenance works, building updates and operational matters.

Assist in resolving resident complaints and ensure satisfactory follow-up actions.

2. Building Maintenance & Operations

Coordinate and supervise maintenance personnel and external contractors.

Schedule, monitor and follow up on maintenance, repair and improvement works.

Conduct routine inspections of common areas and facilities to identify issues and ensure proper upkeep.

Ensure all maintenance activities are completed efficiently and according to required standards.

Monitor building facilities and ensure compliance with relevant regulations and operational requirements.

3. Safety & Security

Ensure the safety, cleanliness and security of the building and common areas.

Monitor and maintain safety equipment, including fire protection systems and emergency facilities.

Report and follow up on any safety hazards, incidents or security concerns.

Assist in implementing safety procedures and emergency response protocols.

4. Staff & Contractor Coordination

Supervise and guide cleaning, security, gardening and maintenance staff.

Monitor staff attendance, performance and work quality.

Provide on-the-job training and support where necessary.

Assist with recruitment and onboarding of new staff when required.

Coordinate contractor activities and ensure work is completed according to specifications.

5. Administration & Reporting

Maintain records of maintenance activities, repairs, inspections and incidents.

Prepare operational reports and update management on building matters.

Manage inventory and arrange the purchase of supplies, tools and equipment.

Assist in monitoring operational expenses and budgets.

Perform general administrative duties related to building management.

6. Other Duties

Respond promptly to building-related issues and emergencies.

Carry out any other duties assigned by management from time to time.

Training will be provided. We welcome fresh candidates who are responsible, proactive and eager to learn.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?
• How would you rate your Mandarin language skills?
• Which of the following Microsoft Office products are you experienced with?