Building Manager

Private Advertiser; Cyberjaya; On-site; MYR 60,000 - 120,000; Full time

Job summary

Private Advertiser seeks an experienced Property/Facilities Manager to oversee maintenance and operations for a multi-tenant building in Malaysia. The role includes coordinating with vendors, ensuring safety, and managing budgets while maintaining high service quality and compliance with local regulations.

The candidate will supervise maintenance teams, conduct regular inspections, manage leases and tenant relations, and prepare monthly financial reports for owners or management companies.

Qualifications

• Experience in property management, facility management, or related field.
• Degree or diploma in property, hospitality, business, accounting, mechanical/electrical, architecture, or related discipline.

Responsibilities

• Maintain building electrical, plumbing, HVAC, and structural systems.
• Oversee repairs, coordinate with vendors/contractors and maintenance teams.
• Conduct weekly inspections and ensure safety compliance.
• Manage waste, cleaning, security, and landscaping services.
• Serve as main contact for tenants and respond to inquiries and service requests.
• Coordinate tenant move-ins/outs and monitor lease compliance.
• Prepare monthly reports and budgets; monitor expenses within approved budgets.
• Hire and supervise third-party service providers; manage contracts and vendor performance.
• Maintain records of maintenance, inspections, incidents, and leasing documentation.

Skills

Property management

Facility management

Building systems knowledge

Budgets & expenses

PM software

Health & safety compliance

English & Bahasa Malaysia

Education

Degree / Diploma in related field

Tools

Property management software

Job description

Ensure the building is properly maintained, including electrical, plumbing, HVAC, and structural components.

Oversee repairs and maintenance work, coordinating with vendors, contractors, and maintenance teams.

Conduct regular inspections of the property to identify and resolve any issues.

Manage waste disposal, cleaning, security, and landscaping services.

To carry out inspection of the building at least once a week.

Serve as the main point of contact for tenants, residents, or commercial occupants.

Address tenant inquiries, complaints, and service requests promptly.

Ensure compliance with lease agreements and building policies.

Coordinate tenant move-ins and move-outs.

3. Financial & Budget Management

Monitor and manage building expenses, ensuring costs remain within budget.

Assist in rent collection and follow up on overdue payments.

Prepare financial reports, budgets, and forecasts for property owners or management.

Oversee utility bill payments and other operational expenses.

Assist in preparation of Monthly Report Assist in billing & collection and closely monitor the credit control/expenses to maintain a healthy Maintenance and Sinking Fund and prepare monthly credit report to your superior

4. Health, Safety & Compliance

Ensure compliance with local laws, building codes, fire safety regulations, and health & safety standards.

Conduct risk assessments and implement safety measures.

Coordinate emergency preparedness plans and ensure fire alarms, sprinklers, and safety equipment are functional.

Hire and supervise third-party service providers (cleaning, security, maintenance, etc.).

Negotiate and manage service contracts.

Evaluate vendor performance and ensure quality service delivery.

6. Administrative Duties

Maintain accurate records of maintenance activities, inspections, and incidents.

Prepare reports for property owners, management companies, or landlords.

Handle documentation related to leasing, contracts, and compliance.

To submit monthly report on condition of the structure, facilities and services provided in the building.

To keep records of all maintenance contracts and ensure that all the equipment such as fire-fighting equipment etc., are tested and maintained as per operation manual.

Job Requirements:

Experience in property management, facility management, or a related field.

Degree / Diploma or equivalent in property, hospitality, business, accounting, mechanical and electrical /architecture or related discipline

At least 1 years experience in managing stratified or gated community

Knowledge of building systems (HVAC, plumbing, electrical, security).

Strong problem-solving and communication skills.

Ability to manage budgets and expenses effectively.

Familiarity with property management software and reporting tools.

Understanding of health, safety, and compliance regulations.

Proficient in both written and spoken English & Bahasa Malaysia. Other language proficiency such as Cantonese / Mandarin is an added advantage

Knowledge of Strata Titles Act, Strata Management Act, Building & Common Property (Maintenance & Management) Act and its legistration and regulation Experience in taking over new completed project including implementation of quality audit and inspection to units and common property

Well versed with construction method of rectification and able to coordinates with building maintenance is added advantage

Dedicated, committed, willing to care for the community and willing to assume leadership roles

Posses good personality and PR skills Self motivated, able to work independently / team, positive and proactive

Computer Literate in Ms Office applications

Posses own transport and willing to travel

Willing to work extra hours (On-call)