Building Executive

Knight Frank Property Management; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Knight Frank Malaysia is seeking a proactive Property Management professional to oversee day-to-day building operations, tenant relations, and facilities coordination for commercial and strata properties in Kuala Lumpur and Penang. The role focuses on maintenance, safety compliance, and cost optimization.

You will liaise with authorities, manage contractors, prepare reports, and contribute to budget control while working in a fast-paced environment.

Qualifications

• Diploma or Degree in Property Management, Real Estate Management, Building Management, Facilities Management, or a related field.
• Minimum 2–3 years of experience in commercial property, building, or facilities management.
• Knowledge of building maintenance, statutory compliance, and contract management.
• Strong communication, interpersonal, and problem-solving skills.
• Proficient in Microsoft Office applications and report preparation.
• Able to work independently in a fast-paced environment.

Responsibilities

• Manage and coordinate the day-to-day operations of the building, including maintenance, security, housekeeping, and facilities management.
• Oversee tenant relations by addressing inquiries, feedback, and complaints in a timely and professional manner.
• Coordinate tenants' fit-out, renovation, reinstatement, and moving in/out activities.
• Liaise with relevant local authorities and ensure compliance with statutory requirements, building regulations, and safety standards.
• Supervise and monitor the performance of outsourced contractors and service providers.
• Assist in developing and implementing initiatives to improve operational efficiency and optimize costs.
• Assist in budget preparation, financial monitoring, and expenditure control for building operations.
• Conduct regular building inspections and ensure common areas are maintained to a high standard.
• Respond promptly to emergencies and operational issues, ensuring timely resolution.
• Maintain accurate records, reports, and documentation related to building operations, maintenance activities, and tenant matters.

Skills

Communication

Interpersonal skills

Problem solving

Education

Diploma or Degree in Property Management or related field

Tools

Microsoft Office

Job description

Are you passionate about property management and building operations? Join our Property Management team and play a key role in ensuring the smooth operation of our commercial/strata properties.

Key Responsibilities

Manage and coordinate the day-to-day operations of the building, including maintenance, security, housekeeping, and facilities management.

Oversee tenant relations by addressing inquiries, feedback, and complaints in a timely and professional manner.

Coordinate tenants' fit-out, renovation, reinstatement, and moving in/out activities.

Liaise with relevant local authorities and ensure compliance with statutory requirements, building regulations, and safety standards.

Supervise and monitor the performance of outsourced contractors and service providers.

Assist in developing and implementing initiatives to improve operational efficiency and optimize costs.

Assist in budget preparation, financial monitoring, and expenditure control for building operations.

Conduct regular building inspections and ensure common areas are maintained to a high standard.

Respond promptly to emergencies and operational issues, ensuring timely resolution.

Maintain accurate records, reports, and documentation related to building operations, maintenance activities, and tenant matters.

Requirements

Diploma or Degree in Property Management, Real Estate Management, Building Management, Facilities Management, or a related field.

Minimum 2–3 years of experience in commercial property, building, or facilities management.

Knowledge of building maintenance, statutory compliance, and contract management.

Strong communication, interpersonal, and problem-solving skills.

Proficient in Microsoft Office applications and report preparation.

Able to work independently in a fast-paced environment.

Location available KL & Penang

Knight Frank Malaysia was established in 2002 and has since grown to have a strong presence locally and globally. The Company’s headquarters are located in Kuala Lumpur with branches in Penang, Johor and Kota Kinabalu.

Utilising Knight Frank’s vast global network and Knight Frank Malaysia’s expertise in the local market, The Company offers high-quality professional advice and solutions across a comprehensive portfolio of property services and is registered with The Board of Valuers, Appraisers, Estate Agents and Property Managers and is licensed to undertake property, valuations / consultancy, estate agency and property management. The Company is also on the panel of all leading banks and financial institutions.

Mission Statement:

To provide quality service and solutions to our clients, understanding that their needs go beyond the mere promise of basic professional service. With carefully selected and dedicated teams, we deliver high quality and seamless service, confidence and value to our clients.

Knight Frank Malaysia was established in 2002 and has since grown to have a strong presence locally and globally. The Company’s headquarters are located in Kuala Lumpur with branches in Penang, Johor and Kota Kinabalu.

Utilising Knight Frank’s vast global network and Knight Frank Malaysia’s expertise in the local market, The Company offers high-quality professional advice and solutions across a comprehensive portfolio of property services and is registered with The Board of Valuers, Appraisers, Estate Agents and Property Managers and is licensed to undertake property, valuations / consultancy, estate agency and property management. The Company is also on the panel of all leading banks and financial institutions.

Mission Statement:

To provide quality service and solutions to our clients, understanding that their needs go beyond the mere promise of basic professional service. With carefully selected and dedicated teams, we deliver high quality and seamless service, confidence and value to our clients.