Branch Operations & Inventory Administrator

Baba Products (M) Sdn Bhd; Miri; On-site; MYR 20,000 - 33,000; Full time

Job summary

Baba Products (M) Sdn Bhd in Malaysia is seeking a Warehouse Assistant to manage loading and unloading, ensure accurate physical inventory, and handle weekly/monthly stock counts and SAP postings.

You will generate branch reports, prepare documents for HQ using the DDR format, use DSD handhelds for sales tasks, and verify daily transactions and cash deposits to keep operations synchronized.

Qualifications

• Knowledge of physical inventory procedures and stock recording.
• Experience with SAP including PI closing and posting.
• Ability to generate and submit branch reports.
• Experience preparing documents for HQ using the DDR format for East Malaysia & Brunei and selective West Malaysia.
• Ability to process leave applications on behalf of staff.
• Familiarity with Sales functions on DSD handhelds (visit lists, sales, returns, collections, deposits, voids, reports, closing).
• Experience raising STR via Branch Ordering Program and understanding branch finished goods consumption.
• Experience posting in SAP via Settlement Cockpit and DSD Final Settlement Run.
• Ability to finalize salesmen transactions and cash balance reconciliation.
• Check handheld invoices, GRNs, voided bills and receipts daily to ensure accuracy.

Responsibilities

• To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
• Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
• To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
• To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
• To apply and submit leave applications on behalf of those staff without ESS access.
• To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
• To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
• To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
• To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on next working day.
• To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.

Skills

Stock counting

SAP

Reporting

Documentation

Team coordination

Tools

DSD handhelds

DDR format

Settlement Cockpit

Job description

Baba Products (M) Sdn Bhd in Malaysia is seeking a Warehouse Assistant to manage loading and unloading, ensure accurate physical inventory, and handle weekly/monthly stock counts and SAP postings.

You will generate branch reports, prepare documents for HQ using the DDR format, use DSD handhelds for sales tasks, and verify daily transactions and cash deposits to keep operations synchronized.