Branch Admin cum Warehouse Assistant

Baba Products (M) Sdn Bhd; Johor Bahru; On-site; MYR 20,000 - 31,000; Full time

Job summary

Baba Products (M) Sdn Bhd is hiring a Warehouse Assistant to support branch operations across nationwide locations. You will help with loading/unloading, stock counts, and timely report submissions to Branch Control.

You’ll handle SAP PI closing, generate branch reports, prepare HQ documents, and assist with DSD handheld workflows including invoices and settlements. Role requires accuracy with daily cash handling steps, and ability to raise STRs and manage finished goods orders using the Branch

Qualifications

• Physical inventory procedures knowledge preferred.
• Experience with stock counting and reporting is advantageous.
• Familiarity with using handheld devices for sales/DSD tasks is a plus.

Responsibilities

• Assist Branch Manager to run branch operations and ensure timely validation and submission of documents and reports.
• Execute loading/unloading process through completion of synchronization including version creations and confirmations.
• Perform physical inventory on weekly/monthly basis and close PI in SAP, generating related reports.
• Generate and submit daily, weekly, and monthly branch reports to Branch Control Dept.
• Prepare documents for HQ based on trailer arrivals and courier submissions (East Malaysia & Brunei, some West Malaysia).
• Submit leave applications on behalf of staff without ESS access.
• Understand Sales functions of DSD handhelds (visit lists, sales, returns, deposits, voids, reports, closing).
• Raise STR via Branch Ordering Program for Finished Goods ordering; manage consumption and replenishment.
• Post transactions in SAP via Settlement Cockpit and DSD Final Settlement Run; finalize Salesmen activities.
• Check handheld invoices, goods received notes, voided bills, and receipts daily to ensure accuracy.

Tools

SAP

DSD Branch Ordering Program

Job description

This position is available across our branches nationwide. Preferred work location may be considered, subject to availability and business requirements.

To assist the Branch Manager / Executive to run the branch operations and management with ensuring proper documents and reports validation and submission in a timely manner.

Job Requisition

To understand and execute the whole process of Loading / Unloading process until the completion of the synchronization process which includes version creations, final confirmations, and tour late changes.

Physical Inventory procedures on a weekly and monthly basis. To possess sound knowledge in stock count/recording, PI closing in SAP, and generating and submission of all related reports.

To generate daily, weekly, and monthly branch reports i.e. Branch Journal, VSS, RSS, and other related reports accordingly and submit them to Branch Control Dept. in a timely manner

To prepare Documents for HQ (based on trailer arrivals and a periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)

To apply and submit leave applications on behalf of those staff without ESS access.

To familiarize with the Sales functions of DSD handhelds which includes visit lists, sales, returns, collections, deposits, voids, reports, and closing.

To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge of the branch’s finished goods consumption and stock replenishment needs is very important. (ZCR, ZRE, ZFOC etc.)

To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.

To finalize, validate, and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills, and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on the next working day.

To check handheld invoices, goods received notes, voided bills, and receipts on daily basis to ensure correct transactions and no discrepancies occurred.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a warehouse assistant?
• Which of the following types of qualifications do you have?
• Do you have previous invoicing experience?
• How much notice are you required to give your current employer?

When Baba Products ventured into the industry, ready-made spices and mixes had already been around for quite a while

As consumers ourselves, fussy ones at that - we believed that while convenience was a necessity, aroma and flavor is of highest importance.

Today, Baba's has become a trusted household name synonymous with mouth-watering aromas, exquisite taste, international quality and simplified convenience. Our range can now be found in North America, Canada, Europe, South Africa, Australia and most of Southeast Asia. In Malaysia, Baba's is the preferred choice of every Malaysian, no matter their race or tastes.

What can I earn as a Warehouse Assistant