Branch Admin cum Warehouse Assistant

BABA'S; Johor Bahru; Presencial; MYR 45.000 - 78.000; Jornada completa

Descripción de la vacante

BABA'S in Malaysia is seeking a Branch Operations Assistant to support the Branch Manager and ensure timely validation and submission of documents and reports. The role covers loading/unloading processes, stock counts, SAP postings, and daily financial reconciliations, with a focus on accuracy and timely delivery.

The ideal candidate will have a Diploma or higher with at least 3 years of experience, SAP knowledge, and the ability to work under deadlines with minimal supervision.

Formación

• Diploma or higher with minimum 3 years working experience.
• Experience in SAP system preferred.
• Ability to work under deadlines with minimal supervision.

Responsabilidades

• Assist Branch Manager to run branch operations and ensure timely submission of documents.
• Manage loading/unloading and synchronization process including version creation, final confirmations and late changes.
• Conduct weekly/monthly physical inventory; stock counting; SAP PI closing; generate and submit related reports.
• Prepare documents to HQ for East Malaysia & Brunei and select West Malaysia branches using DDR format.
• Submit leave applications for staff without ESS access.
• Familiarize with Sales functions of DSD handhelds (visits, sales, collections, deposits, voids, reports, closing).
• Raise STR via Branch Ordering Program for finished goods ordering and monitor stock replenishment (ZCR, ZRE, ZFOC).
• Complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run.
• Finalize and close Salesmen’s daily transactions including invoices, collections, voided bills and cash balance.
• Check handheld invoices, goods received notes, voided bills and receipts daily to ensure accuracy.

Conocimientos

SAP system knowledge

Self starter and able to work under/de

Educación

Diploma

Advanced/Higher/Graduate Diploma

Bachelor's Degree

Post Graduate Diploma

Professional Degree

Master's Degree

Descripción del empleo

Job Summary (Brief summary of Job Responsibility)

To assist the Branch Manager / Executive to run the branch operations and management with ensuring proper documents and reports validation and submission in timely manner.

• To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
• Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
• To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
• To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
• To apply and submit leave applications on behalf of those staff without ESS access.
• To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
• To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
• To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
• To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits, balance cash in hand to be collected as per DSD balance to be deposited on next working day.
• To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.

Education Requirement

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree
• Minimum 3 years working experience

Skill Requirements

• SAP system knowledge
• Self starter and able to work under deadlines with minimal supervision