Branch Admin cum Warehouse Assistant

BABA'S; Selayang Municipal Council; On-site; MYR 48,000 - 72,000; Full time

Job summary

BABA'S in Selayang invites an organized Operations Assistant to support the Branch Manager in daily branch operations, ensuring documents and reports are validated and submitted on time.

You will execute loading/unloading, perform weekly and monthly stock counts in SAP, generate branch journals and related reports, prepare documents to HQ, and handle leave requests and basic sales system tasks.

Qualifications

• Diploma or degree holders with 3 years+ experience in branch operations or similar roles.
• SAP system knowledge required to manage inventory, postings and reporting.
• Self-starter who can work under deadlines with minimal supervision.

Responsibilities

• Assist Branch Manager to run branch operations and ensure documents/reports are validated and submitted on time.
• Understand and execute the loading/unloading process and synchronization steps including version creation and final confirmations.
• Perform weekly and monthly physical inventory, stock count, SAP PI closing, and reporting.
• Generate daily, weekly and monthly branch reports (Branch Journal, VSS, RSS) and submit to Branch Control Dept on time.
• Prepare documents to HQ for East Malaysia & Brunei and select West Malaysia branches via DDR format.
• Familiarize with Sales functions of DSD handhelds (visit lists, sales, collections, deposits, voids, reports).
• Raise STR via Branch Ordering Program for finished goods ordering and manage stock replenishment.

Skills

Self starter

Deadline oriented

Education

Diploma

Advanced/Higher/Graduate Diploma

Bachelor's Degree

Post Graduate Diploma

Professional Degree

Master's Degree

Tools

SAP

Job description

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Job Summary (Brief summary of Job Responsibility)

To assist the Branch Manager / Executive to run the branch operations and management with ensuring proper documents and reports validation and submission in timely manner.

• To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
• Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
• To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
• To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
• To apply and submit leave applications on behalf of those staff without ESS access.
• To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
• To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
• To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
• To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on next working day.
• To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.

Education Requirement

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree
• Minimum 3 years working experience

Skills Requirement

• SAP system knowledge
• Self starter and able to work under deadlines with minimal supervision