Branch Admin Cum Warehouse Assistant

BABA'S; Kulai; On-site; MYR 39,000 - 61,000; Full time

Job summary

BABA'S in Kulai, Malaysia is hiring a Branch Operations Assistant to support the Branch Manager in daily operations, ensure documents and reports are validated and submitted promptly, and oversee end-to-end processes.

Responsibilities include loading/unloading processes, weekly/monthly inventory, SAP stock updates, and generating branch reports for control dept; familiarity with DSD handhelds is a plus.

Qualifications

• Diploma or higher relevant qualification.
• Minimum 3 years working experience.

Responsibilities

• Assist Branch Manager to run branch operations and ensure timely validation of documents and reports.
• Manage loading/unloading process through synchronization stages.
• Conduct weekly/monthly physical inventory; stock counts; SAP PI closing; report generation.
• Generate daily/weekly/monthly branch reports and submit to Branch Control Dept.
• Prepare documents to HQ for East Malaysia & Brunei via DDR format.
• Process leave applications for staff without ESS access.
• Familiarize with Sales functions of DSD handhelds, including visit lists, sales, collections, reports.
• Raise STR via Branch Ordering Program for finished goods; manage consumption and replenishment.
• Finalize SAP postings via Settlement Cockpit and DSD Final Settlement Run; close daily transactions.
• Close Salesmen’s daily transactions, balance cash, deposits for next working day.

Job description

Job Summary (Brief summary of Job Responsibility)

To assist the Branch Manager / Executive to run the branch operations and management with ensuring proper documents and reports validation and submission in timely manner.

• To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
• Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
• To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
• To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
• To apply and submit leave applications on behalf of those staff without ESS access.
• To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
• To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
• To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
• To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on next working day.
• To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.

Education Requirement

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree
• Minimum 3 years working experience

Skill Requirements

• SAP system knowledge
• Self starter and able to work under deadlines with minimal supervision